Senior Payroll and HR Administrator

Flink Recruitment; Benoni; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Benoni seeks a Senior Payroll and HR Administrator. This role includes processing payroll for over 180 employees, managing HR queries, and ensuring compliance with labour laws. Ideal candidates have 5+ years in HR and payroll administration, strong Sage VIP Premium skills, and excellent attention to detail. A matriculation certificate and HR qualification are required. This is a permanent onsite position with a salary bracket of R0 - 30,000.

Qualifications

• 5+ years HR & payroll administration experience.
• Experience managing high-volume payrolls (180+ employees).
• Solid understanding of SA labour law and payroll compliance.

Responsibilities

• Process and manage full monthly payroll for 180–190 employees.
• Handle payroll queries from staff and management.
• Internal HR point of contact for all staff & management queries.

Skills

High attention to detail

Strong interpersonal skills

Ability to work independently

Excellent communication

Strong Excel skills

Education

Matric (Grade 12)

Payroll certification

HR Certificate, Diploma, or Degree

Tools

Sage VIP Premium

Job description

Our client is looking for a Senior Payroll and HR Administrator to join their team in Benoni

Roles and Responsibilities

Key Responsibilities

• Full-Function Payroll (Sage VIP Premium v6.4a)
• Process and manage full monthly payroll for 180–190 employees.
• Handle payroll for fixed salaries; mixture of wages + salaries preferred.
• Capture new hires, terminations, salary changes, overtime, benefits, deductions.
• Maintain accurate employee master data (UIF, PAYE, bank details, tax status).
• Complete monthly recons :
• Payroll vs bank
• Payroll vs EMP201
• Leave balances
• Third-party deductions
• Ensure compliance with statutory obligations (PAYE, UIF, SDL).
• Prepare and submit EMP201 and EMP501; support audit processes.
• Handle all payroll queries from staff and management.
• Manage all third-party organisations (funds, medical aid, garnishees, etc.).
• Maintain audit-ready payroll documentation and records.

HR Administration & Internal Support

Note : The business uses an external HR practitioner for chairing hearings, maintaining disciplinary records, and advising. This role is the internal point of contact.

• Internal HR point of contact for all staff & management queries, including :
• Guidance to managers on disciplinary steps, leave rules, warnings, and SOPs.
• Checking staff warning history and offences upon request.
• Managing requests for loans, advances, leave applications, and contract updates.
• Supporting onboarding, probation tracking, promotions, and offboarding.
• Preparing HR reports (absenteeism, headcount, leave summaries).
• Maintaining digital and physical employee files.
• Coordinating recruitment administration and staff movement documentation.
• Ensuring accuracy and compliance of HR processes with company policy and LRA.
• Assisting management with HR-related decisions and documentation.
• Being the “all-round” internal HR administrator through whom all staff queries flow before escalating to Effectus Harmony where needed.
• Candidate must be a fast learner, detail-oriented, and able to pick up internal processes quickly.

Qualifications & Required Skills

• Matric (Grade 12).
• Payroll certification (Sage certificates preferred).
• HR Certificate, Diploma, or Degree.
• 5+ years HR & payroll administration experience.
• Experience managing high-volume payrolls (180+ employees).
• Experience in retail or FMCG is beneficial but not required.
• Strong Sage VIP Premium.
• Solid understanding of SA labour law and payroll compliance.
• Strong Excel skills.
• High accuracy, integrity, and confidentiality.
• Ability to work under pressure and meet strict deadlines.
• Excellent communication and stakeholder interaction skills.

Competencies

• High attention to detail & accuracy.
• Strong interpersonal skills; able to support managers at all levels.
• Ability to work independently and take ownership.
• Excellent organisational and administrative capability.
• Problem-solving mindset and willingness to learn.
• Professional, calm, and solution-driven under pressure.

Employment Details

Employment Type : Permanent Employment

Industry : Wholesale and Retail

Work space preference : Work Onsite

Ideal work province : Gauteng

Ideal work city : Benoni

Salary bracket : R 0 - 30000

Drivers License : CODE B (Car)

Own car needed : Yes