Senior Payroll Administrator

WSP USA; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading global engineering firm in Midrand is seeking a detail-oriented Payroll Administrator to oversee payroll processing for all operating companies. Candidates should have a strong background in VIP payroll administration with at least 3-5 years of experience managing payroll functions. This role requires excellent organizational skills and the ability to enforce compliance with payroll regulations. Apply today to join our dedicated team.

Qualifications

• Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
• Experience of being responsible for the full payroll function.
• Understanding of payroll best practices and tax regulations.

Responsibilities

• Process various payrolls on VIP for all WSP Operating Companies.
• Manage workflow to ensure accurate payroll transactions.
• Assist in processing payrolls for South Africa and the rest of Africa.
• Maintain data integrity of the payroll system.

Skills

VIP payroll administration

Client orientation

Ability to work under pressure

Professionalism

Education

3-5 years' experience in payroll function

Experience with Sage VIP People modules

Tools

VIP reporting

Sage VIP People

Job description

Overview

We are seeking a meticulous and experienced Payroll Administrator to join our team. The successful candidate will be responsible for processing various payrolls on VIP for all WSP Operating Companies. This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

Key Responsibilities

• VIP payroll administration and processing
• Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls and ensuring good governance in the payroll.
• Assisting in processing of payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returns – South Africa and Africa (Moz, DRC, Ghana).
• Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence to requirements and advise management on required actions.
• Run the payroll interface - General Ledger, Leave provision, and 3rd party payments.
• Administration of reimbursements to employees, i.e. Credit cards and petrol cards.
• Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.
• Prepare accurately and timely reports as required by the Finance and Human Resources Departments.
• Carry out self-audits on the master payroll schedule.
• Prepare Bank Control Account reconciliations.
• Prepare reconciliation of all salary and share bank accounts.
• Responsible to resolve General Ledger queries from Finance.
• Update all employees’ Employment Equity and Skills Development information on the VIP system.
• Reconciliation and submission of Employee benefits. Manage the interface between Employee benefits and respective third parties. Ensure reconciliations are done to match the records of the third parties.
• Maintenance and accurate capturing of Leave records, and completion of leave recons. Advise the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.
• Maintain data integrity and data updates of the payroll system.
• Prepare and distribute IRP5 certificates each year.
• Medical Aid and Pension Fund administration.
• General Admin duties including filing.

HEALTH AND SAFETY

Role model standards for SHEQ performance and behavior consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you

Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm

Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times

Key Competencies and Skills

• Work with People / Client orientation
• Ability to work under pressure and meet deadlines
• High degree of professionalism
• Ability to communicate with various levels of management
• Ability to deal sensitively with confidential material

Qualifications and Experience Required

• Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
• 3 -5 years’ experience of being responsible for the full payroll function (management of payroll function).
• 3-5 years’ experience on Sage VIP People modules.
• Working knowledge of payroll best practices.
• Strong knowledge of regulatory requirements.
• Understand proper taxation of employer paid benefits.

Additional information

Don’t quite meet all the criteria? Apply, and we can see how your experience aligns to this role and other opportunities within the team.

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