Senior Payroll Administrator

Talent Candey; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable Retail client in Gauteng is seeking a Senior Payroll Administrator to manage payroll operations. Responsibilities include payroll processing, compliance with labor laws, and collaboration with HR and finance. Ideal candidates will have a bachelor's degree and 3-5 years of payroll experience. Knowledge of payroll software and attention to detail are essential. This role offers market-related remuneration with benefits.

Benefits

Medical Aid

Provident Fund

Qualifications

• At least 3-5 years of payroll processing experience, including in a senior role.
• Strong attention to detail and confidentiality.

Responsibilities

• Process monthly payroll for salaried and hourly employees.
• Review and audit payroll data for accuracy.
• Ensure correct deductions are applied.
• Manage employee payroll records.
• Collaborate with HR and Finance to resolve discrepancies.

Skills

In-depth knowledge of payroll regulations

Tax laws

Benefits administration

Strong proficiency in payroll software

Analytical and problem-solving skills

Strong communication skills

Attention to detail

Education

Bachelor's degree in accounting or related field

Tools

VIP Premier

Simple Pay

Job description

Duties & Responsibilities

Our reputable Retail client is seeking a Senior Payroll Administrator to join their team, which is based in Randburg, JHB.

Purpose of the Role: A Senior Payroll Administrator is responsible for overseeing and managing an organization’s payroll operations.

This includes ensuring that employees are paid accurately and on time, complying with relevant labour laws, and managing payroll systems and records.

The role involves coordination between various departments such as HR and finance, and may require a strong understanding of tax laws, benefits administration, and financial regulations.

Salary

Market‑Related (depending on experience) Including Medical Aid and Provident Fund.

Requirements & Qualifications

• Education: A bachelor's degree in accounting, finance, business administration, or a related field is preferred.
• Experience: At least 3-5 years of payroll processing experience, including experience in a senior role.
• Skills:
  • In-depth knowledge of payroll regulations, tax laws, and benefits administration.
  • Strong proficiency in payroll software (e.g. VIP Premier and Simple Pay).
  • Excellent analytical and problem‑solving skills.
  • Strong communication and interpersonal skills.
  • Attention to detail and ability to handle sensitive information with confidentiality.

Key Responsibilities

• Payroll Processing: Process monthly payroll for salaried and hourly employees across multiple jurisdictions.
• Review and audit payroll data for accuracy, completeness, and compliance.
• Ensure the correct deductions (e.g., taxes, benefits, retirement contributions) are applied to employees' wages.
• Process adjustments for bonuses, overtime, and commissions as necessary.
• Manage terminations and severance packages.
• Distribution of electronic payslips.
• Manage sign‑off sheets with Executives.
• Manage third‑party payments (e.g. Provident Fund, Medical Aid and Garnishes).
• Compliance and Reporting: Prepare and maintain reports related to payroll, including headcount reports, labor cost analyses, and other financial reports (GLs and adjusting balances). Managing Audits and providing all relevant information to Auditors.
• Payroll Systems and Records Management: Oversee and maintain payroll software, ensuring data accuracy and integrity.
• Manage employee payroll records, ensuring compliance with record‑keeping requirements.
• Implement and update payroll‑related procedures, ensuring efficiency and accuracy.
• Manage employee's self‑service (ESS) – generating IRP5's / IT3's and uploading to ESS system.
• Collaboration and Communication: Work closely with HR, Finance, and other departments to resolve payroll discrepancies or issues.
• Communicate with employees regarding payroll inquiries, discrepancies, or changes in pay.
• Support the HR department with employee compensation‑related matters, such as salary changes, promotions, and benefits deductions.
• Benefits Administration Support: Support the management of employee benefits, including processing benefits‑related payroll deductions.
• Work with HR and benefits providers to ensure proper deductions for health insurance and/or Medical Aid, Provident Fund and Retirement.
• Assisting in disability claims with benefit provider.
• Managing Unemployment claims and Maternity packs.
• Adhoc Duties: Assisting in any clerical support related to Payroll / HR; manage intern's payroll as and when required.
• Assisting in Long Service awards.

Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.