Senior Payroll Administrator

Wsp In Africa; Gauteng; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading infrastructure consultancy in South Africa is seeking an experienced Payroll Administrator. In this role, you will manage payroll processing on VIP for various operating companies and ensure compliance with regulatory requirements. The ideal candidate will have a strong background in payroll administration, particularly with VIP, and possess excellent attention to detail. Join a team that values professionalism and effective communication.

Qualifications

• 3–5 years of experience managing the full payroll function.
• Advanced experience and knowledge of VIP and VIP reporting, including HRM modules.
• Strong understanding of regulatory requirements and proper taxation.

Responsibilities

• Process payrolls on VIP for all WSP Operating Companies.
• Manage workflow to ensure all transactions are accurately processed.
• Prepare accurate and timely reports for Finance and HR departments.

Skills

Attention to detail

Client focus

Effective communication

Ability to work under pressure

Tools

VIP payroll system

Job description

We are seeking a meticulous and experienced Payroll Administrator to join our team.

The successful candidate will be responsible for processing payrolls on VIP for all WSP Operating Companies.

This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

Key Responsibilities

VIP payroll administration and processing

Manage workflow to ensure all payroll transactions are processed accurately and time‑sously, while maintaining strong internal controls and good governance.

Assist in processing payrolls in South Africa and the rest of Africa (Mozambique, DRC, Ghana) to ensure timely and accurate payment to staff and submit the necessary legislative returns.

Stay current on new legislation and regulatory rulings affecting payroll and reporting; enforce adherence and advise management on required actions.Run the payroll interface – General Ledger, Leave provision, and 3rd‑party payments.

Administer reimbursements to employees (e.g., credit cards and petrol cards).

Balance and reconcile payroll‑related payments and deductions to reports produced via the VIP system prior to transmission.

Prepare accurate and timely reports as required by the Finance and Human Resources departments.

Carry out self‑audits on the master payroll schedule.

Prepare bank control account reconciliations.

Reconcile all salary and share bank accounts.

Resolve general ledger queries from Finance

Update all employees’ Employment Equity and Skills Development information on the VIP system.

Reconcile and submit employee benefits, manage the interface with third parties, and match records.

Maintain leave records, complete leave reconciliations, and advise HR on excessive sick or unpaid leave.

Maintain data integrity and updates of the payroll system.

Prepare and distribute IRP5 certificates each year.

Medical Aid and Pension Fund administration.

General administrative duties, including filing.

Health & Safety

Role‑model SHEQ performance and behavior, consistent with the company’s vision and policies.

Identify SHEQ risks and drive processes to achieve Zero Harm

Embrace, display, and promote company values while maintaining a safe working environment at all times.

Key Competencies and Skills

People orientation / Client focus.

Ability to work under pressure and meet deadlines.

High degree of professionalism.

Effective communication with various levels of management.

Sensitivity to confidential material.

Qualifications and Experience Required

Advanced experience and knowledge of VIP and VIP reporting, including HRM modules.

3–5 years’ experience managing the full payroll function (including Sage VIP People modules).

Working knowledge of payroll best practices

Strong understanding of regulatory requirements and proper taxation of employer‑paid benefits.

Additional Information

Don’t quite meet all the criteria?

Apply, and we can see how your experience aligns to this role and other opportunities within the team.

Imagine a better future for you and a better future for us all.

Join our close‑knit community of talented individuals who share your passion for making a positive impact.

Our global team includes more than 69, employees, working together to make a difference in communities both close to home and around the world.

With us, you can.

Apply today.