Senior Payroll Administrator

Wsp Usa; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global engineering firm is seeking a meticulous Payroll Administrator to join their Gauteng team. The ideal candidate will manage payroll processing across multiple countries, ensuring compliance with regulatory requirements. Key competencies include attention to detail, a strong understanding of payroll best practices, and proficient use of the VIP system. A collaborative work setup encourages positive impacts within communities. Apply today to explore this opportunity.

Qualifications

• 3-5 years' experience of being responsible for the full payroll function.
• Strong knowledge of regulatory requirements.
• Understanding of proper taxation of employer-paid benefits.

Responsibilities

• Process various payrolls on VIP for all WSP Operating Companies.
• Manage workflow to ensure payroll transactions are accurate and timely.
• Prepare timely reports for Finance and Human Resources Departments.

Skills

Attention to detail

Client orientation

Ability to work under pressure

Professionalism

Communication skills

Education

Advanced knowledge of VIP and VIP reporting including HRM modules

Tools

Sage VIP People modules

Job description

Overview

We are seeking a meticulous and experienced Payroll Administrator to join our team.

The successful candidate will be responsible for processing various payrolls on VIP for all WSP Operating Companies.

This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

Key Responsibilities

VIP payroll administration and processing

Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls and ensuring good governance in the payroll.

Assisting in processing of payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returns – South Africa and Africa (Moz, DRC, Ghana).

Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements.

Enforce adherence to requirements and advise management on required actions.

Run the payroll interface - General Ledger, Leave provision, and 3rd party payments.

Administration of reimbursements to employees, i.e. Credit cards and petrol cards.

Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.

Prepare accurately and timely reports as required by the Finance and Human Resources Departments.

Carry out self-audits on the master payroll schedule.

Prepare Bank Control Account reconciliations.

Prepare reconciliation of all salary and share bank accounts.

Responsible to resolve General Ledger queries from Finance.

Update all employees' Employment Equity and Skills Development information on the VIP system.

Reconciliation and submission of Employee benefits.

Manage the interface between Employee benefits and respective third parties.

Ensure reconciliations are done to match the records of the third parties.

Maintenance and accurate capturing of Leave records, and completion of leave recons.

Advise the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.

Maintain data integrity and data updates of the payroll system.

Prepare distribute IRP5 certificates each year.

Medical Aid and Pension Fund administration.

General Admin duties including filing.

Health and Safety

Role model standards for SHEQ performance and behavior consistent with the company's health, safety, environmental and quality vision and policies by influencing those around you

Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm

Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times

Key Competencies and Skills

Work with People / Client orientation

Ability to work under pressure and meet deadlines

High degree of professionalism

Ability to communicate with various levels of management

Ability to deal sensitively with confidential material

Qualifications and Experience Required

Advanced experience and knowledge of VIP and VIP reporting including HRM modules.

3-5 years' experience of being responsible for the full payroll function (management of payroll function).

3-5 years' experience on Sage VIP People modules.

Working knowledge of payroll best practices.

Strong knowledge of regulatory requirements.

Understand proper taxation of employer paid benefits.

Additional Information

Don't quite meet all the criteriap>

Apply, and we can see how your experience aligns to this role and other opportunities within the team.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact.

Our global team includes more than 69, employees, working together to make a difference in communities both close to home and around the world.

With us, you can.

Apply today.

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