Senior Manager - Document & Information Management

Scatec Asa; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading renewable energy company in Cape Town is seeking a Senior Document and Information Manager to oversee project documentation and improve document management processes. This role requires over 7 years of experience in document control, preferably in EPC or construction projects. The ideal candidate will lead a team, ensure compliance with ISO standards, and work in a dynamic environment. This full-time position focuses on administrative functions with significant responsibilities in managing renewable energy project documentation.

Benefits

Diverse and inclusive workplace

Opportunity to work in a global team

Challenging and interesting position

Qualifications

• 7+ years of Document Control experience, preferably on EPC / Construction projects.
• 2+ years of team management experience.
• 5+ years management of renewable energy projects.

Responsibilities

• Ensure compliance with Project Document Management Procedures.
• Manage Document Control Department and employees.
• Maintain and update Document Management and ECM systems.

Skills

Document Control

Team Management

Project Management

ISO Knowledge

Fluent in English

Education

Degree in Administration or Engineering

Project Management qualification

Job description

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally?

• Scatec has developed, built, and operated solar, wind and hydro power plants and storage solutions.

We aim to deliver competitive and sustainable renewable energy globally, protect the environment and improve quality of life through innovative technology, and create shareholder value.

We are present on four continents and headquartered in Oslo, Norway.

Overview

Senior Document and Information Manager position based in Cape Town, South Africa. You will be part of Scatec's global team and responsible for ensuring that project and non-project related documents and information are handled in accordance with internal procedures and contract requirements, implemented efficiently and uniformly across all global projects.

Responsibilities

• Overall responsibility to develop, improve and ensure compliance with Project Document Management Procedures and deliverables.
• Ensure sufficient management of Non-Project Related information (documents, data, models, and records) into DMS / ECM, including monitoring and follow up of expiry and validity.
• Manage the Document Control Department, including the employees, ensure proper staffing and that projects are sufficiently manned.
• Ensure all projects are in control of information and documentation across 1D, 2D, 3D, and data formats, and manage change in a robust way with reporting of document status of projects.
• Ensure project documentation and information (TTO Package) is handed over to the Operations and Maintenance team.
• Update training material (including gamified training) and ensure new employees are sufficiently trained in Document Management (both projects and Governing Documents).
• Maintain and update the Document Management / Enterprise Content Management system as required – propose solutions and facilitate interfacing with the IT department for continuous improvement of processes.
• Lead the SME team in feasibility, assessment and implementation of DMS or ECM systems.
• Ensure compliance and support corporate activities related to ISO certification, data governance, and information quality standards.

Qualifications And Competencies

• Degree in Administration or Civil / Mechanical / Electrical Engineering.
• Project Management qualification advantageous.
• 7+ years Document Control experience, preferably on EPC / Construction projects.
• 2+ years Managing a team.
• 5+ years management of renewable energy projects.
• Proven experience working with the life cycle of all documents on a project from start to finish and architecture of the DMS flow process.
• Basic understanding of ISO.
• Fluent in English; French advantageous.
• Ability to train on document management system, processes and procedures with all stakeholders.
• Understanding of document mapping between Procedures and Project needs.

Personal characteristics

• Predictable: demonstrate clear communication and listening skills, share information openly.
• Driving results: demonstrate determination, pro‑activeness, the ability to prioritize and work independently.
• Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiatives and adjust.
• Working together: demonstrate teamwork, share responsibilities, can compromise, have a can‑do attitude.

For this particular role we also expect

• Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule.
• Ability to identify complex problems, review related information to develop and evaluate options and implement solutions.
• Detail‑oriented and capable of driving multiple projects simultaneously.

Strong oral and written communication skills

Strong interpersonal skills, professionalism, and the ability to work closely with members of different business groups and functions of a global company at all levels.

Additional information

Must be able to work in a fast‑paced and deadline driven environment.

Must be able to work extended hours when required.

We offer

Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position in a flexible, diverse, and truly international working environment with highly competent and committed colleagues focused on making a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by applicable law. All hiring decisions are based on merit, competence, and business need. Applications will be processed on a continuous basis.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative