Senior Manager - Document & Information Management

Scatec; Cape Town; On-site; ZAR 550 000 - 750 000; Full time

Job summary

A global renewable energy firm is seeking a Senior Document and Information Manager in Cape Town. The role involves managing the Document Control Department, ensuring compliance with document management procedures, and leading implementation of document systems. Candidates should have extensive experience in document control and team management in renewable energy projects, along with relevant educational qualifications. The position offers a dynamic working environment in a committed global team.

Benefits

Exciting and innovative work environment

Diverse and international team

Qualifications

• 7+ years Document Control experience, preferably on EPC/Construction projects.
• 2+ years Managing a team in document management.
• Proven experience with document life cycles on projects.

Responsibilities

• Develop and ensure compliance with Document Management Procedures.
• Manage the Document Control Department and ensure proper staffing.
• Lead the SME team in DMS or ECM systems implementation.

Skills

Document Control

Project Management

Team Management

Renewable Energy Management

ISO9001 Knowledge

Fluency in English

Fluency in French

Education

Degree in Administration or Engineering

Project Management qualification

Job description

Overview

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building, and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.

Main purpose of the position

Currently we are looking for a Senior Document and Information Manager in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Senior Document Control Manager, you will be responsible to secure that project and non-project related Documents and information are handled in accordance with our internal procedures and contract requirements and implemented in an efficient and uniform way across all global projects.

Manage the Global Document Management Department and system in compliance with above.

Main responsibilities

• Overall responsibility to develop, improve and ensure compliance with Project Document Management Procedures and deliverables
• Ensure sufficient management of Non-Project Related information (documents, data, models, and records) into DMS/ ECM, including monitoring and follow up of expiry and validity
• Manage the Document Control Department, including the employees, ensure proper staffing and that projects are sufficiently manned
• Ensure all projects are in control of information and documentation across 1D, 2D, 3D, and data formats, and manage change in a robust way and reporting of document status of projects
• Ensure project documentation and information (TTO Package) is handed over to the Operations and Maintenance team
• Overall responsibility to update training material (including gamified training) and ensure new employees are sufficiently trained in Document Management (both projects and Governing Documents).
• Responsibility to maintain and update the Document Management / Enterprise Content Management system as required – propose solutions and facilitate, interfacing with the IT department and other parts of Scatec for the continuous improvement of processes
• Lead the SME team in feasibility, assessment and implementation of DMS or ECM systems
• Ensure compliance and support corporate activities related to ISO certification, data governance, and information quality standards

Qualifications and competencies

• Degree in Administration or Civil/Mechanical/Electrical Engineering
• Project Management qualification advantageous
• 7+ years Document Control experience, preferably on EPC/Construction projects
• 2+ years Managing a team
• 5+ years management of renewable energy projects
• Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the DMS flow process
• Basic understanding of ISO9001 requirements
• Fluent both written and spoken in English and French advantageous
• Ability to do training on document management system, processes and procedure with all stakeholders
• Demonstrate understanding in document mapping between Procedures and Project needs

Personal characteristics

It is part of every employee’s terms of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:

• Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way
• Driving results: demonstrate determination, pro‑activeness, can prioritize and work independently
• Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiatives and adjust
• Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can‑do attitude

For this particular role we also expect

• Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule
• Ability to Identify complex problems, review related information to develop and evaluate options and implement solutions
• Detail‑oriented and capable of driving multiple projects simultaneously
• Strong oral and written communication skills
• Strong interpersonal skills, professionalism, and ability to work closely with members of different business groups and functions of a global company at all levels

Additional information

• Must be able to work in a fast‑paced and deadline driven environment
• Must be able to work extended hours when required

We offer

Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse, and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need.

Applications will be processed on a continuous basis.