SENIOR MANAGER : CEOs OFFICE

Construction Education & Training Authority; Midrand; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A public training authority in Midrand is seeking a Senior Manager responsible for providing strategic support to the CEO. This role involves overseeing executive decisions, managing internal audits, and ensuring effective communication across the organization. Candidates must possess a postgraduate qualification and significant management experience in a regulated environment. A competitive, negotiable remuneration package will be offered.

Qualifications

• Minimum of 7-8 years of experience, with three years in a senior management role.
• Proven track record in a public entity or regulated environment.
• Knowledge of government policies and experience in governance, risk monitoring and compliance.

Responsibilities

• Provide high-level strategic support to the CEO.
• Supervise officials and ensure effective coordination of executive decisions.
• Monitor and evaluate progress of organizational objectives.

Skills

Leadership

Stakeholder Management

Data Analysis

Project Management

Communication Skills

Education

Post Graduate qualification in Business Administration, Finance, Accounting or related field

Tools

Advanced Excel

Job description

Purpose of this Senior Management Role

The incumbent is responsible for being a trusted advisor and coordinator on behalf of the Chief Executives Office (CEO). Will be providing high-level strategic support to the CEO in planning executing and ensuring the success of the CEOs mandate by facilitating the efficient and effective functioning of the CEOs Office. The SM will be expected to supervise officials and ensure follow-ups and coordination of EXCO decisions is tracked and implemented effectively. The role drives ensuring alignment of CETA policies and procedures to ensure best service delivery.

The SM will be a liaison to and between CEO and Executives; and will co-ordinate internal and external relations efforts including overseeing assurance units and some special projects implementation as housed within the CEOs Office.

Job Responsibilities

• Ensure that Executive Managers and Senior Managers support the CEOs and Accounting Authoritys decisions; through follow up coordination and tracking successful implementation of AAs CEOs and EXCO decisions.
• Oversee all CEOs office initiatives across the CETA to ensure their conception and implementation support the strategic intent aligned with strategic plans operational plans and SLA signed with DHET.
• Set and drive comprehensive goals and objectives for high performance and growth to support the CETAs strategy and objectives; including ensuring all performance achievements are recorded on the CETA IT systems tracked analysed and reported on timeously to enable corrective actions by the CEO and EXCO members.
• Manage and maintain an efficient filing and document management system for the CEOs office.
• Respond to or routes priority or confidential enquiries from external or internal sources with correspondence or other messaging on behalf of the CEO.
• Reviews and comments on materials and documents related to the execution of high-profile strategic projects and programmes being presented to the CEO to ensure accuracy and quality thereof.
• Continually monitor the flow of information going in and out of the CEOs office.
• Ensure that sound business practices regarding programme and project management exist within CEOs Office.
• Lead and ensure the establishment maintenance and improvement of Standard Operating Procedures policies and guidelines relating business unit scorecards CETA Business Scorecard Service Standards (in consultation with the CEO).
• Review on behalf of and advise the CEO all communications that needs the CEO approval; including recommending any communications to be issued to CETA staff.
• Design implement and use insights gained through business information to compile reports and metrics to measure success and inform the business decision making process and realign objectives across the CETA.
• Monitor report and continuously evaluate progress of the Risk Internal Audit functions and Special Projects business units achievements against the Operational Plan and Strategic Plan objectives.
• Ensure all CETA strategies are cascaded by Executives to all staff.
• Lead the identification and mitigation of internal systems and procedural barriers to enhance excellent customer / stakeholders positive experience.
• Implement monitoring and evaluation in own area of accountability in line with the CETA wide Monitoring and Evaluation framework.
• Analyse information and compile complex documents for the CEO in preparation of meetings engagements presentations etc.
• Perform ongoing risk assessments to identify and evaluate internal and external risks that could impact operations.
• Monitor the progress of risk mitigation activities and escalate issues that require higher-level intervention.
• Manage internal audits to assess the organizations compliance with regulatory standards.
• Communicate policy updates and regulatory changes to relevant CETA teams.
• Ensure working environment contributes to improving employee engagement recognition and increased productivity.
• Conduct desk-top research on topics / issues requested by CEO manage and track special interventions led by the Office of the CEO.
• Manage and supervise performance and address non-performance and ensure all officials in the CEOs Office live the CETA values.

General responsibilities attached to this role

• Provide inputs into relevant audit processes and assist where required respond to audit findings and queries within defined timeframes.
• Lead and drive the planning and compilation of the CEOs office business units annual budget aligned to the tactical delivery plans to support the implementation of set strategic objectives.
• Lead the enhancement of relevant knowledge and skills through continuous coaching mentoring and nurturing of departmental talent pools; and ensure Learning and Development is continued monitored and improved.
• Identify and monitor departmental risks and develop and maintain a risk register from such activities. Implement mitigation to manage risks within the CEOs Office.
• Manage resolution of stakeholder concerns and issues timeously.
• Monitor and manage staff performance within the CEOs Office in compliance with the CETA Performance Management policy and processes. This includes coaching and mentoring staff and interns as appropriate to improve performance within the CETA (oversee performance management and the development of all CEOs Office staff).
• Ensure that minutes and EXCO and other Management meetings are held plus coordinate such meetings packs review where necessary before consolidation.
• Recommend and advise CEO on reports to draft as part of regular management governance and executive management reporting processes.
• Perform any other relevant duties as directed by the CEO.

Specific Deliverables Expected

• Credible reliable and useful governance and Executive management reports.
• Monthly Risk Management Internal Audit progress and special projects reports.
• CETA Strategic risk and Operational registers updated and tracked for regular reporting and accountability.
• Business units Service Standards and Business Scorecard aligned overall CETA scorecards APP SLA Strategic Plans etc. and progress reported upon regularly.
• All risk compliance and governance reports for the CETA prepared tabled at relevant Committees and filed.
• Business units budgets progress reports.
• Monthly and quarterly progress against CETA Transformation and Organisational Scorecards.

Desired Skills Experience and Competencies

• Post Graduate qualification in any of the following fields : Business Administration Finance / Accounting Project Management or any similar qualification at NQF 8 level.
• Minimum of 7-8 years experience of which at least three (3) must have been in a senior management role.
• A proven track record in the public entity and / or regulated environment and previous management experience in a multidisciplinary unit are essential; and extensive knowledge of government policies is critical.
• Proven experience in leading and directing teams in a high-performing organisation.
• Demonstrated experience in reporting to Executives and Boards on governance risk and compliance control matters and other assurance related responsibilities.
• A SETA related experience in governance risk monitoring and evaluation and compliance is an added advantage.
• Knowledge of higher education sector the SDA SDLA and the PFMA are essential.
• Computer literacy : Advanced Excel and Data Analytical skills are required.
• Valid code 08 drivers license is essential.

Attributes necessary to succeed in this Senior Management role

• Self-discipline and motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA and who places a high premium on integrity and confidentiality.
• A dynamic self-starter who is emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail including data analytics.
• Innovative thought leader a results driven manager and ability to manage in a multidisciplinary environment.
• Ability to draft analyse and interpret reports in a professional and quality manner for the Senior and executive team.
• Strategic thinker and problem-solver; and value-adding advisor to the processes of the organisation.
• Independent objective and impartial.
• Excellent negotiation skills.

Remuneration and Benefits

Remuneration for this role is a negotiable Total Cost to Company (CTC) package per annum in line with the CETA Remuneration Policy and the applicable salary scales. A competitive package will be negotiated to attract best candidates.

The appointment will be for a fixed term not exceeding 5 years subject to satisfactory performance as per Performance Policies of the CETA.

PLEASE NOTE

Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.

Interested applicants should send an application letter together with a detailed Curriculum Vitae with the vacancy / position title and reference number in the subject line copies of academic qualifications and names of three contactable referees via email :

Enquiries : Be submitted by e-mail to not later than 5 days before closing date. Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.

CETA will not consider any late applications.

The CETA reserves the right to cancel this advert and / or not to appoint. within 4 weeks of the closing date please consider your application unsuccessful. Preference will be given to applicants who are still far from normal retirement age from this adverts closing date; in line with preferred CETA succession planning principles.

Closing date : 28 August 2025 @ 23h59.

CETA is committed to providing equal opportunities. It is our intention to promote representativity (race gender disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference.

Work Level

Senior Management

Job Type

Contract

Salary

Market Related

Duration

EE Position

Yes

Location

Midrand

Required Experience :

Senior IC

Key Skills

• Office Manager Experience
• Microsoft Office
• Management Experience
• QuickBooks
• Accounting
• Office Experience
• Dental Office Experience
• Payroll
• Administrative Experience
• Eaglesoft
• Human Resources
• Bookkeeping

Employment Type : Contract

Experience : years

Vacancy : 1

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