Senior Executive Assistant & Operations Coordinator

Executive Placements; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing agency is seeking a detail-oriented Executive Support professional in Gauteng, South Africa. The role involves managing executive schedules, overseeing administrative tasks, coordinating travel arrangements, and ensuring compliance with service standards. Ideal candidates will demonstrate exceptional organizational skills and experience in handling high-level executive needs. This position offers a dynamic working environment with competitive benefits.

Responsibilities

• Manage executive diaries, appointments, and meetings.
• Coordinate personal tasks for senior executives.
• Organize executive travel arrangements including visas.
• Handle all administrative duties for the Office of the CEO.
• Draft and format correspondence, reports, and presentations.
• Address high-level queries and complaints.
• Source and procure marketing materials and corporate gifts.
• Negotiate pricing to ensure cost-effectiveness.
• Manage stock levels and track executive expenses.
• Assign tasks to drivers and manage their schedules.
• Supervise and evaluate Reception team performance.
• Manage international student accommodations.
• Book travel for executives and facilitators.
• Liaise with Reg Café Management for seamless operations.
• Coordinate with Facilities and Building Managers.

Job description

A staffing agency is seeking a detail-oriented Executive Support professional in Gauteng, South Africa. The role involves managing executive schedules, overseeing administrative tasks, coordinating travel arrangements, and ensuring compliance with service standards. Ideal candidates will demonstrate exceptional organizational skills and experience in handling high-level executive needs. This position offers a dynamic working environment with competitive benefits.