Senior Executive Assistant -

Somewhere; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A growing non-profit organization is seeking a Senior Executive Assistant to the CEO, preferably located in South Africa. The ideal candidate will manage client and donor communications, support the CEO, and must have over 7 years of experience in a similar role. This position offers a full-time opportunity in a dynamic work environment.

Qualifications

• 7-10 years' experience as an Executive Assistant or in a senior administrative role.
• Strong communication, organization, and pipeline management skills.
• Proficiency in CRM tools and general productivity platforms.
• Proactive, detail-oriented, and capable of working independently.

Responsibilities

• Draft, send, and manage outbound client and donor communications.
• Maintain and update the fundraising pipeline in the CRM.
• Ensure timely follow-ups with donors and key stakeholders.
• Support the CEO with scheduling and task prioritization.
• Track progress and provide regular reports on outreach.

Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

CRM tools (HubSpot preferred)

Job description

Job Title : Senior Executive Assistant to the CEO

Location : Remote South Africa preferred

Type : Full-Time

About the Role

Our client a growing non-profit organization is seeking a senior sales-focused Executive Assistant to support the CEO in managing a high volume of client and donor communications. This position requires a proactive and experienced professional who can independently manage priorities communications and follow-ups with minimal supervision.

The ideal candidate will combine excellent organizational and communication skills with experience using CRM systems and managing outreach pipelines in a fundraising or sales-oriented environment.

Key Responsibilities

• Draft send and manage outbound client and donor communications.
• Maintain and update the fundraising pipeline in the CRM (HubSpot preferred).
• Ensure timely follow-ups with donors volunteers and key stakeholders.
• Support the CEO with scheduling meeting coordination and task prioritization.
• Track progress and provide regular reports on outreach and engagement status.

Desired Profile

• Experience : 710 years as an Executive Assistant or in a senior administrative role.
• Focus : Strong communication organization and pipeline management skills.
• Technical Skills : Proficiency in CRM tools (HubSpot preferred) and general productivity platforms.
• Personality : Proactive detail-oriented and capable of working independently.
• Location : South Africa preferred for time zone alignment and communication overlap.

Required Experience : Senior IC

Key Skills

• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• White Papers
• Calendar Management
• Microsoft Excel
• SharePoint
• Administrative Experience
• Budgeting
• DoD Experience
• Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1