Senior Events Coordinator

Apex Group; Johannesburg; On-site; ZAR 500 000 - 700 000; Full time

Job summary

A leading financial services firm in Johannesburg is seeking a Senior Events Coordinator to manage global events and drive revenue generation. You will work closely with a marketing team and oversee all aspects of events from planning to execution. Strong event management and interpersonal skills are essential, along with a bachelor's degree in a related field. This role offers an opportunity to make a significant impact in a dynamic environment.

Qualifications

• 3-5 years of experience in event planning and management, preferably in financial services.
• Proven track record of managing a global events budget.
• Strong project management and organizational skills.

Responsibilities

• Manage the global events calendar across social and internal events.
• Propose, plan, execute and measure ROI on events.
• Manage logistics and ensure successful event execution.

Skills

Event planning and management

Project management

Communication skills

Interpersonal skills

Negotiation skills

Problem solving

Education

Bachelor's degree in Marketing, Business, Event Management, or related field

Tools

Salesforce

CRM systems

MARKETING AUTOMATION PLATFORM (MAP)

Job description

You can find out more about this in ourSenior Events Coordinator page is loaded## Senior Events Coordinatorlocations : Johannesburg, Baker St : Cape Town, Apex Housetime type : Full timeposted on : Posted Todayjob requisition id : JR-

With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13, employees across offices worldwide.Your career with us should reflect your energy and passion.That's why, at Apex Group, we will do more than simply 'empower' you.

We will work to supercharge your unique skills and experience.Take the lead and we'll give you the support you need to be at the top of your game.

And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for youThis is an exciting opportunity for a bright, ambitious Senior Events Coordinator ready for a challenge.

You will have the opportunity to work within an energetic and high-impact marketing team for a global business.You will report to the Head of Demand and Portfolio Marketing and play a valuable role in delivering on the global Group's events agenda and membership and association participation.

You will be managing a team of 3 people and will be responsible for driving event revenue generation and tracking ROI through the CRM system (Salesforce) while delivering an exceptional event experience to both internal and external stakeholders.

You'll manage the whole process from the planning stage, right through to running events (often remotely) and carrying out the post-event evaluation.

The role is primarily hands-on and often involves working as part of a team.

Role Specification

• Managing the global events calendar across both sponsored industry events and hosted events (digital and in-person) for the Apex Group globally.
• Form relationships with conference hosts to negotiate preferential global prices.
• Propose, plan, execute and measure ROI on all third-party conferences and proprietary hosted events (including conference sponsorship, breakfast seminars, client dinners, awards ceremonies etc.).
• Research venues, suppliers and contractors as required.
• Manage all pre-event planning, organising speakers and panelists in collaboration with the sales, product, demand marketing and regional teams as required.
• Manage logistics and deliver for all event collateral, booths, banners etc. as required.
• Ensure annual event planning is executed in a timely manner and in collaboration with all key departments, product, sales, regional heads.
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget.
• Work daily with the sales team to manage expectations and ensure reporting is delivered to be able to report on ROI, including organising pre and post event briefings for high spend events.
• Produce post-event evaluation to inform future events based on ROI and other metrics.
• Research opportunities for co-hosted events in line with regional strategy, working closely with local sales teams in different regions.
• Ensure that all events strictly adhere to the internal sign‑off procedure.
• Present event ROI information on global sales call on an ad‑hoc basis as required.
• Responsible for ensuring event budget is maximised and maintain ongoing spend management on a daily basis – tracking all spend, POS and contracts with your team.
• Working with other members of the marketing team, e.g., demand and field marketing managers, to ensure deliverables are met.
• Responsible for understanding the requirements for association memberships on a global basis.
• Maximising ROI and opportunities for any association membership, such as ensuring Senior Apex staff are included on working groups, linking the event spend with association activity and monitoring sales participation in association memberships.
• Seeking out any editorial opportunities in association publications that are FOC.
• Maximising any PR opportunities available with associations keeping in regular contact with stakeholders of the top 10 associations.
• Develop team members to ensure a clear succession plan in addition to autonomy that prevents any single point of failure.
• Ensure all new sales people are added to any global or regional memberships as required (maintaining the membership list).
• Ensure the associations budget is adhered to and maximised.

Skills Required

• Bachelor's degree in Marketing, Business, Event Management, or a related field.
• Minimum of 3‑5 years of experience in event planning and management, preferably in the financial services industry.
• Proven track record of successfully managing a multi‑event and a global events budget.
• Strong project management and organisational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Motivated by producing great event outcomes with a particular passion for delivering an ROI.
• Experience with CRM and MAP preferred; Pardot and Salesforce experience a bonus.
• Enjoy taking responsibility for lots of projects simultaneously and know how to keep yourself and others around you, organised and focused on a plan.
• Exceptional organisation skills are essential with the ability to adapt and react quickly.
• Strong relationship building and negotiation skills to manage both internal and external stakeholders.
• Have a knack for pre‑empting situations and coming up with creative and practical solutions.
• Enjoy working with a diverse group of colleagues and stakeholders.
• The ability to work remotely and manage a complex set of tasks simultaneously.
• Deadline‑driven and the ability to work under pressure is essential.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position.

Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices.

Established in Bermuda – the Group has continually disrupted the asset serving industry through our investment in innovation and talent.

Today, we set the pace in asset servicing and stand out for our unique single‑source solution and unified cross asset‑class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross‑jurisdictional expertise delivered by a long‑standing management team and over 13, highly integrated professionals.

We're a people‑powered business, and our people are full of ambition.

Together, we're inspired to lead the new era of data and tech‑enabled service.

Bringing new products and services to market.

Sharpening our client focus.

Disrupting the market to exceed expectations.

Innovating across a range of specialisms.

With our focus on making a difference to our people, our planet and our society, you'll experience more here than you would at most other companies.