Senior Coordinator Corporate Affairs

Toyota Sa; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading automotive company in Gauteng is seeking an experienced administrative assistant to support the Legal & Cosec department. The role involves maintaining filing systems, managing contracts, and liaising with stakeholders. Candidates must have at least 3 years of experience in a corporate environment and strong skills in MS Office. This is an excellent opportunity for a detail-oriented professional looking to join a dynamic team.

Qualifications

• Minimum of 3 years' experience as a paralegal / administrative assistant in a corporate / commercial / manufacturing environment.
• Ability to maintain filing systems and manage contracts.
• Excellent communication and relationship management skills.

Responsibilities

• Provide administrative support to the Legal & Cosec department.
• Maintain data and contract management systems.
• Prepare reports and liaise with stakeholders.

Skills

Data Management

Cost Management

Contract Management

Legal Administration

General Administration

Education

NQF 5 level qualification

Diploma in paralegal studies or business administration

Tools

MS Office (Word, Excel, PowerPoint)

SAP

Job description

KEY JOB FUNCTIONS : The primary focus will be providing administrative support to the Legal & Cosec department based in Johannesburg.

KEY PERFORMANCE AREAS

• Data Management: Maintain physical security filing system; Maintain digital/electronic filing system
• Cost Management: Process orders; payments; Identify and implement cost reduction activities
• Contract Management: Maintain contract management system; Maintain contract register
• Legal Administration: Receive all instructions to legal; maintain instruction register; liaise with internal and external stakeholders in relation to legal matters
• General Administration: Monthly reporting for Exco: Filing; Monthly recons; Diary Management; General administrative support for projects; legal matters; Ensure compliance with policies and procedures; Develop and maintain relationships with internal and external stakeholders; Liaise with various business units; external auditors; attorneys and other stakeholders; Prepare ad hoc reports; presentations; documents

QUALIFICATION AND EXPERIENCE REQUIRED

• NQF 5 level qualification (credits - level 8 framework) relevant qualification
• Diploma in paralegal studies or business administration preferable
• Minimum of 3 years' experience as a paralegal / administrative assistant in a corporate / commercial / manufacturing environment
• Advanced MS Office (Word, Excel, PowerPoint) SAP

COMPETENCIES

• Assertive
• Integrity
• Perseverance
• Attention to detail and logical and systematic approach to work.
• Innovative ideas
• Appropriate judgement and problem solving
• Decision making
• Prioritisation & allocation of resources
• Teamwork / est.

FRAMEWORK & SYSTEMS

• Appropriate evaluation & feedback
• Planned development Integrity

IMPORTANT DIMENSIONS

• Strategic & Analytical thinking
• Good communication (both written and verbal)
• Initiative
• Relationship management
• Time management
• Budget management
• Attention to detail

THIS APPOINTMENT WILL MADE IN LINE WITH THE COMPANY'SEMPLOYMENT EQUITYPOLICY