Senior Committee Coordinator (Ad08) (Ad.08.4)

findojobs-za; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading university in Johannesburg seeks a Senior Committee Coordinator to provide administrative support for Governance and Management committees. Key responsibilities include drafting agendas and minutes, overseeing committee membership, and managing online meetings. Candidates must have a degree, five years of relevant experience, and strong English skills. This position offers a dynamic role within an academic environment.

Qualifications

• Minimum of five years proven experience in drafting and editing high-level meeting documentation.
• Knowledge of email systems to facilitate meeting management.
• Demonstrable experience in managing online / hybrid meetings.

Responsibilities

• Preparation of notices, agendas, minutes and documentation for committees.
• Administration of elections and maintenance of committee membership lists.
• Committee-related tasks delegated by senior staff.

Skills

Excellent proficiency in written and oral English

Planning and organizational skills

Attention to detail

Ability to compile coherent reports

Education

Degree on NQF level 7 or Diploma on NQF level 6

BA (English Major) / Communication or equivalent

Tools

Microsoft Office products

Job description

Senior Committee Coordinator (AD08) (AD.08.4)

Location : Johannesburg, South Africa

Organization : Southern Centre for Inequality Studies (SCIS) Wits University

Main Purpose

To provide committee service to the Governance and Management committees of the University as well as their standing committees.

Additional special meetings may be required throughout the year.

Service of ad hoc committees and task teams may also be required occasionally.

The incumbent is also responsible for liaising with and where necessary to provide an oversight role to other Committee Coordinators on work produced in the University Secretariat that is related to the aforementioned committees.

Responsibilities

Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University

Liaison with and where necessary oversight role to other Committee Coordinators

Administration of elections

Maintenance of committee membership lists

Committee-related tasks delegated by the Vice–Chairman / Deputy Vice–Chancellors or other senior staff including the Head : University Secretariat, which can involve answering queries, background research, setting up discussion groups, drafting letters and proof-reading documents

Minimum Requirements

Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification

Minimum of five years proven experience in drafting and editing high-level meeting documentation, e.g. drafting of reports and compilation of agendas and minutes

Excellent proficiency in written and oral English language skills

Required Competencies

Knowledge of email systems and its functionalities to facilitate meeting management

Administrative systems and processes

Compiling high-level reports, agendas and minutes

Excellent planning, organisational, administrative and time-management skills

Demonstrable ability to precis debate at a high level and compile coherent reports

Prioritise, pay attention to detail, act on information, maintain confidentiality, collegiality and professionalism

Perform in a highly pressurised and deadline-driven environment

Effective administration of online / hybrid meetings

Demonstrable experience in computer literacy in Microsoft Office products, especially Outlook, Word, Teams, OneDrive and SharePoint

Preference

BA (English Major) / Communication or equivalent

Certificate in Corporate Governance and Administration

Experience of working in a university or higher education environment

Copy editing skills

Application

Please note that applications have to be done through iRecruitment only.

No hard copies or emails should be submitted.

External applicants are invited to apply by registering your profile on the Wits i-recruitment platform located at and submitting your application, or by visiting the Wits website at and clicking on "Vacancies" at the bottom of the web page.

Internal employees are invited to apply directly on Oracle by following the path : iWits / Self Service application / " Apply for a job".

By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University.

The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University's Recruitment, Selection and Appointment Policy.

Such processing includes logging their information on the University's recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process.

The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes.

The confidentiality of the Applicant's personal information will be maintained.

Closing Date : 18 November

The University is committed to employment equity.

Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University.

The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates.

The University reserves the right not to make an appointment or to re-advertise.

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