Senior Committee Coordinator (AD08) (AD.08.4)

Wits University; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent university in South Africa is seeking a candidate to manage governance and management committee documentation. Responsibilities include preparing agendas and minutes, liaising with committee coordinators, and administering elections. The ideal candidate should have a degree or diploma, a minimum of five years of relevant experience, and proficiency in Microsoft Office. Strong organisational skills and attention to detail are crucial for success in this role.

Qualifications

• Minimum of five years experience in drafting and editing high-level meeting documentation.
• Experience in a university or higher education environment preferred.
• Copy editing skills are a plus.

Responsibilities

• Prepare notices, agendas, minutes for committees.
• Liaise with other Committee Coordinators.
• Administer elections and maintain committee membership lists.
• Perform tasks delegated by senior staff.

Skills

Email system management

Organisational skills

Attention to detail

Time management

Microsoft Office proficiency

Education

Degree on NQF level 7 or Diploma on NQF level 6

Job description

Brief Description

Key responsibilities

• Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University
• Liaison with and where necessary an oversight role to other Committee Coordinators
• Administration of elections
• Maintenance of committee membership lists
• Committee-related tasks delegated by the Vice-Chancellor / Deputy Vice-Chancellors or other senior staff including the Head : University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proofreading documents

Minimum requirements

• Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification
• Minimum of five years proven experience in – Drafting and editing high-level meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes

Required competencies (knowledge, skills and behavioural attributes)

• Knowledge of the following – Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling high-level reports, agendas and minutes
• Excellent planning, organisational, administrative and time management skills
• Demonstrable ability to – Précis debate at a high level and compile coherent reports
• Pioritise, pay attention to detail and act on information, maintain confidentiality, collegiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effective administration of online / hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint
• Preference
• BA (English Major) / (Communication) or equivalent
• Certificate in Corporate Governance and Administration
• Experience of working in a university or higher education environment
• Copy editing skills