Senior Committee Coordinator (AD08)

University of the Witwatersrand; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading South African university is seeking a qualified candidate to manage committee documentation and administration. You will ensure effective preparation of meeting materials and liaise with various stakeholders. The ideal applicant has a degree, over five years of experience in high-level documentation, and proficiency in Microsoft Office products.

Qualifications

• 5+ years of proven experience in drafting and editing high-level meeting documentation.
• Experience in working in a university or higher education environment.
• Certificate in Corporate Governance and Administration is a plus.

Responsibilities

• Preparation of notices, agendas, and minutes for committees.
• Liaison with other committee coordinators.
• Administration of elections and maintenance of membership lists.

Skills

Excellent written and oral skills in English

Planning and organisational skills

Administrative skills

Attention to detail

Computer literacy in Microsoft Office

Education

Degree on NQF level 7 or Diploma on NQF level 6

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Microsoft OneDrive

Microsoft SharePoint

Job description

Brief Description

Key responsibilities include the following

• Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University
• Liaison with and where necessary an oversight role to other Committee Coordinator/s
• Administration of elections
• Maintenance of committee membership lists
• Committee‑related tasks delegated by the Vice‑Chancellor/Deputy Vice‑Chancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proof‑reading documents

Minimum Requirements

• Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification
• Minimum of five years proven experience in –
• Drafting and editing high‑level meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
• Excellent proficiency in written and oral skills in the English language

Required Competencies (knowledge, Skills And Behavioural Attributes)

• Knowledge of the following –
• Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling high‑level reports, agendas and minutes
• Excellent planning, organisational, administrative and time management skills
• Demonstrable ability to –
• Précis debate at a high level and compile coherent reports
• Prioritise, pay attention to detail and act on information, maintain confidentiality, collegiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effective administration of online/hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint

Preference

• BA (English Major)/ (Communication) or equivalent
• Certificate in Corporate Governance and Administration
• Experience of working in a university or higher education environment
• Copy editing skills