Senior Clerk: Assets

Avbob; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established organization in South Africa is seeking a detail-oriented Senior Clerk to manage audit reports and asset modifications. The ideal candidate should possess strong organizational and numerical skills, ensuring accuracy and compliance in all processes. This role involves meticulous record-keeping and proactive problem-solving to enhance operational efficiency and ensure timely communication across teams.

Qualifications

• Highly organized candidate with good numerical skills.

Responsibilities

• Print and capture audit reports and data.
• Check and follow up on asset modification forms.
• Maintain records of audit reports for vehicles.
• Ensure accurate disposal communication of written-off assets.
• Record keeping of asset modification forms.

Skills

Numerical skills

Organizational skills

Proactive problem-solving

Job description

We are looking for a highly organized candidate with good numerical skills for the position of Senior Clerk : Assets.

You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organisation that values employee development and rewards excellent performance.

YOUR RESPONSIBILITIES WILL INCLUDE THE FOLLOWING :

Auditreports

• Print all audit reports received from auditors and asset modificationfolders.
• Capture data into thesystem.
• Investigate shortages and report onanomalies.
• Compare audit reports with the current asset register forvalidation.
• Timeous processing of Auditreports.
• Accurate capturing of information, ie compliance to policy andprocedure.
• Details captured accurately onspreadsheets

Complete asset modification forms

• Check the asset modification forms received from Area Managers, accuracy andsignature.
• Follow up on asset modification forms re-submitted to Area Managers forcorrections.
• Ensure that asset modification form is submitted to the Finance department for asset register corrections.
• Follow up with the finance department that corrections are made, resolve any issues that mayarise.
• Check the assets register to get confirmation once changes aredone.

Asset writeoffs

• Assets to be written off, instructions must be received inwriting.
• Details captured accurately inspreadsheet.
• Adequate follow up on outstanding information, ie : reason / motivationetc.
• Write offs must be approved by the Area manager and Fleet / ITC / Fixed PropertyManager.
• Ensure all written-off / stolen equipment is replaced, information to be mailed to procurement clerk in the relevant departments.

Vehicle Audit Control

• Maintain accurate records of audit reports forvehicles.
• Monitor all system changes that are made.
• Report any discrepancies between systems (allsystems).

Keep track of written off vehicles and ensure that all systems are amended. accordingly (scrapped / writeoffs).

Transfer ofAssets

• Transfer of assets must be done timeously(Furniture / Equipment / Vehicles / IT Equipment and Fixed Property assets).
• Ensure all systems are aligned.
• Follow up on all outstandingasset modification forms.
• Manage transfers and trackprogress via timeline.
• Accurate recordkeeping.

Manage the disposal of written off / scrapped, equipment,furniture

• Ensure accurate and timeous communication to all relevant branches / provincial office of written off assets after asset register has been amended.
• Monitor disposal of equipment and furniture by the branches, with confirmation from agents that written off assets has been disposedoff.
• Update spreadsheets with accurateinformation.

General officeadministration

• Record keeping on all outstandingasset modification forms.
• Proactive problem-solving issues pertaining to delays andobstructions.
• Update the necessary systems with the relevant information – ie : spreadsheets,systems.
• Adequate follow up onqueries.
• Ensure all necessary documents are received as per policy and procedure, ie registration documents : NCO or de-reregistration certificate for vehicle write offs.
• Handle queries frombranches.
• Ad-hoc duties, pertaining to any once off projects or instructions from department head, Accountant andmanager.
• Reports
• Submit reports on outstanding asset modification forms monthly.
• Maintainreports.
• Report to all stakeholders : ie Fleet / Fixed Property / ITC and Area. Managers / Agencies.
• Monthly reconciliation on all vehicle inspection forms' reconciliations from agencies.
• Monthly Reconciliation on vehicle inspections sheets from agencies.