Senior Clerk : Assets

AVBOB; Centurion; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established organization is seeking a highly organized Senior Clerk: Assets to manage audit processes, asset modification forms, and general office administration. Ideal candidates should have good numerical skills and experience in asset management. The role involves auditing, data capturing, and ensuring compliance with company procedures.

Qualifications

• Highly organized candidate with strong numerical skills.
• Proficient in data capturing and auditing processes.
• Ability to manage asset modification and disposal.

Responsibilities

• Audit and process reports accurately within deadlines.
• Manage and verify asset modification forms.
• Conduct write-offs and maintain accurate records of audits.
• Handle general office administration and ensure compliance.

Job description

We are looking for a highly organized candidate with good numerical skills for the position of Senior Clerk : Assets.

You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organisation that values employee development and rewards excellent performance.

Responsibilities

• Audit reports
  • Print all audit reports received from auditors and asset modification folders.
  • Capture data into the system.
  • Investigate shortages and report on anomalies.
  • Compare audit reports with the current asset register for validation.
  • Timeous processing of audit reports.
  • Accurate capturing of information, ie compliance to policy and procedure.
  • Details captured accurately on spreadsheets.
• Complete asset modification forms
  • Check the asset modification forms received from Area Managers, accuracy and signature.
  • Follow up on asset modification forms re-submitted to Area Managers for corrections.
  • Ensure that asset modification form is submitted to the Finance department for asset register corrections.
  • Follow up with the finance department that corrections are made, resolve any issues that may arise.
  • Check the assets register to get confirmation once changes are done.
• Asset writeoffs
  • Assets to be written off, instructions must be received in writing.
  • Details captured accurately in spreadsheet.
  • Adequate follow up on outstanding information, ie : reason / motivation etc.
  • Write offs must be approved by the Area manager and Fleet / ITC / Fixed Property Manager.
  • Ensure all written-off / stolen equipment is replaced, information to be mailed to procurement clerk in the relevant departments.
• Vehicle Audit Control
  • Maintain accurate records of audit reports for vehicles.
  • Monitor all system changes that are made.
  • Report any discrepancies between systems (all systems).
  • Keep track of written off vehicles and ensure that all systems are amended accordingly (scrapped / writeoffs).
• Transfer of Assets
  • Transfer of assets must be done timeously (Furniture / Equipment / Vehicles / IT Equipment and Fixed Property assets).
  • Ensure all systems are aligned.
  • Follow up on all outstanding asset modification forms.
  • Manage transfers and track progress via timeline.
  • Accurate recordkeeping.
• Disposal and related activities
  • Manage the disposal of written off / scrapped equipment, furniture.
  • Ensure accurate and timely communication to all relevant branches / provincial office of written off assets after asset register has been amended.
  • Monitor disposal of equipment and furniture by the branches, with confirmation from agents that written off assets have been disposed off.
  • Update spreadsheets with accurate information.
• General office administration
  • Record keeping on all outstanding asset modification forms.
  • Proactive problem-solving issues pertaining to delays and obstructions.
  • Update the necessary systems with the relevant information – i.e. spreadsheets, systems.
  • Adequate follow up on queries.
  • Ensure all necessary documents are received as per policy and procedure, i.e. registration documents: NCO or de-reregistration certificate for vehicle write offs.
  • Handle queries from branches.
  • Ad-hoc duties, pertaining to any one-off projects or instructions from department head, Accountant and manager.
  • Reports: Submit reports on outstanding asset modification forms monthly. Maintain reports. Report to all stakeholders: ie Fleet / Fixed Property / ITC and Area Managers / Agencies.
  • Monthly reconciliation on all vehicle inspection forms' reconciliations from agencies.
  • Monthly reconciliation on vehicle inspections sheets from agencies.