Sectional Title Portfolio Administrator

Sandak-Lewin Property Trust; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic property management firm in Cape Town is seeking a Sectional Title Administrator to manage a diverse portfolio. Responsibilities include financial support, client relations, insurance claims assistance, and maintenance management. The ideal candidate will have at least 3 years of relevant experience, strong administrative skills, and effective client management capabilities. This role offers a market-related salary and opportunities for growth.

Benefits

Market-related salary

Supportive team environment

Growth opportunities

Qualifications

• Minimum of 3 years' experience in a similar role.
• Ability to manage administrative duties efficiently.
• Own transport is beneficial and must reside in Cape Town.

Responsibilities

• Support Portfolio Managers with finance tasks.
• Assist clients with insurance claims.
• Manage maintenance issues and ensure compliance.
• Coordinate AGMs, SGMs, and trustee meetings.

Skills

Client satisfaction

Task prioritization

Independent work

Education

Sectional Title qualification/certification

Job description

Sandak-Lewin Property Trust (PTY) Ltd. is seeking an experienced Sectional Title Administrator to provide essential administrative support to our team and assist in managing a diverse portfolio of valued clients.

This role involves multitasking across various areas, including finance, insurance, maintenance, and general administration, ensuring efficient portfolio management and high client satisfaction.

Key Responsibilities

• Finance: Support Portfolio Managers with daily / monthly finance tasks.
• Finance: Implement debits credits, and recoveries on owner accounts.
• Finance: Handle levy increases, queries, and adjustments.
• Finance: Manage interest reversals and liaise with staff for debit order mandates.
• Insurance: Assist clients with insurance claims and ensure claim validity.
• Insurance: Obtain quotes and arrange for contractor work after claims approval.
• Insurance: Liaise with brokers for certificates and insurance valuations.
• Insurance: Handle insurance renewals and ensure premium payments (annually / monthly).
• Staff Management: Assist trustees with body corporate employee matters, including salaries, bonuses, and leave.
• Staff Management: Obtain quotes and manage contracts for cleaning, security, and other services.
• Maintenance: Arrange site inspections and consults for building maintenance.
• Maintenance: Gather quotes for redecoration and general upkeep of common property.
• Maintenance: Manage owner-related maintenance issues and ensure compliance with trustee instructions.
• Administration: Manage queries related to levies, body corporate (BC) matters, and from trustees.
• Administration: Update contact info, assist with rules enforcement, and assist in handling legal matters.
• Administration: Coordinate the loading of new buildings into the company system.
• Administration: Ensure constitutional requirements are met and documentation is filed accurately.
• Meetings: Organize AGMs, SGMs, and trustee meetings.
• Meetings: Prepare and circulate meeting notices, agendas, and AGM packs.
• Meetings: Assist in compiling and circulating minutes after meetings, ensuring compliance with PM requests.
• Meetings: Ensure minute books are kept updated.
• General Support: Offer continuous assistance to the Portfolio Manager and staff.
• General Support: Deal with client concerns in a professional and efficient manner.

Skills & Requirements

• Experience: Ability to work independently towards deadlines, prioritise tasks, and manage administrative duties efficiently, with a minimum of 3 years' experience in a similar role.
• Transport: Own transport is beneficial and must already reside in Cape Town.
• Qualification: Sectional Title qualification / certification is preferred.
• Client Relations: Proven experience in client satisfaction is essential.

What We Offer

We provide a market-related salary based on your experience and qualifications, along with the opportunity to work within a dynamic and supportive team, with room to grow.

Employment equity goals will be a key factor in our selection process.

We are committed to transformation and addressing past inequalities.