Scheduler X 1

Bombela Operating Company (Pty) Ltd; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading transport operations company in South Africa is looking for an experienced candidate to manage work permit processes and ensure operational efficiency for the Gautrain. Responsibilities include handling administrative tasks, facilitating training, and conducting safety inspections. Candidates should have 3-5 years of relevant experience, safety management knowledge, and problem-solving skills.

Qualifications

• Safety management experience is desirable.
• At least 3-5 years' relevant experience in planning/scheduling.
• Driver's license required.

Responsibilities

• Ensure Gautrain availability with maximum operational efficiency.
• Implement and manage the Work Permit process.
• Develop monthly work permit reporting/statistics.

Skills

Negotiation and decision-making ability

Communication skills

Problem-solving ability

Attention to detail

Team player

Multitasking

Education

Grade 12

Technical or Safety related Diploma

Tools

Work permit scheduling software

Job description

Principal AccountabilitiesTo participate to ensure Gautrain availability to a standard that will ensure maximum operational efficiency and maintain standards of product quality and service.To provide Schedule of all works including but not limited to Core / Non-core maintenance work.To implement and apply the Work permit process.Facilitate / Assessment of PIC – (Person-In -Charge) training.Specific ResponsibilitiesPerform work as given by SMART objective and promoting team spiritTo realize the Work Permit (WP) management process.To participate with inputs on implementation / update of the work permit rules, K2 / MIS system training.Handle administrative tasks effectively but not limited to - Setting up meetings, Filing (inclusive of document control system updates), Minute taking, Issue and distribute minutes of meetings.Process Timesheets timeouslyTo realize new revision of Person In Charge(PIC)TrainingInitiate suggestions to improve the Work Permit management / controls and information system.Support to draft formal correspondences – compile and review letters.Update PIC / Applicants data list on a weekly basis and ensure that all relevant information is always updated.

Scan and load all documents of each PIC`s on SharePoint and save under the POE folderIssue competent PIC`s with unique PIC number when found competent after training.Manage records in Division storage systems – SharePoint, PaperTrail etcpile and manage applicable work processes and procedures for better scheduling management.Perform duties in line with agreed business focus areasEnsure a copy of safety file approval letter gets provided and loaded on to SharePoint before evaluating any work permits to contractorspile and update daily / weekly the Track Possession planning sheetpile and update daily / weekly the Emergency shaft schedule sheet.Manage and load Maintenance Trains safety certificates on SharePoint and work permit management system.Update certified operators for each Maintenance Trains on the work permit management system.Issue notice (when required) on the information scroll bar located on the work permit management system.Support Scheduler / Manager with the Track Possession and Planning – Compile and issue weekly Engineering works safety planningReview of Hot works permits and ensure competent fire watch person allocated to the works and all other safety critical certification.Schedule Electrostar test runs during Engineering hours.Support Scheduler / Manager with Isolation Planning and Scheduling – Compile and issue weekly isolation numbersSupport OCC / SCC during degraded mode to Authorise and surrender work permitsTo participate with inputs on implementation / update of the work permit rules.Facilitate and Assess work permit web page training (Internal and External)To realize new revision of Person in Charge (PIC)TrainingFacilitate and Assess Person in Charge (PIC) TrainingSupport Scheduler / Manager with to update PIC presentation and training material after each rule book update.Initiate suggestions to improve the Work Permit management / controls and information system.Develop Monthly work permit Reporting / StatisticsHave authority against subcontractors – blacklisting and issue penalties.Update blacklisting register and follow-up responsible manager on open items.Bi-weekly review / update of the noncompliance work permits rules (Late / Not surrender and Abandoned work permits)Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.Issue OCC / SCC and station staff with a manual work permit sheet when there is scheduled IT down time.Abide to general housekeeping rules.Perform ongoing Work Permit and Health and Safety inspections (day and night)Undertake any other duties as assigned.Develop Monthly work permit Reporting / Statistics.Assist in controlling subcontractors and submit input to maintenance supervisors to enforce penalty where applicable.Perform ongoing Work Permit and Safety (OHS act) inspectionsUndertake any other duties as assigned.Closing date : 19 September

• Profil de candidat recherché : Desirable TraitsNegotiation and decision-making ability.Possesses self-drive and enthusiasmmunication Skills / ability to communicate with staff of all levels.Problem solving abilityputer literate and report writing.Possess analytical and critical ability.Ability to supervise and control.Assist and support Manager and act as in case of absence.Interpersonal SkillsExcellent organiser / thorough attention to detail.Team playerShow initiative and innovativeMeticulous report writing, report review and taking of minutesMust have a sense of urgencyEffective multitaskingBackground RequirementsEducational LevelGrade 12Other Technical / Professional Skills / QualificationsTechnical or Safety related Diploma will be an added advantageSafety management experience.General technical and safety knowledge in the Railway Industry.General knowledge of works or work permit scheduling software.At least 3-5 years' relevant experience in planning / scheduling.Driver's licenceLanguage AbilityFluent in EnglishYears Of Experience5 Years in relevant experience, in railway industry and schedulingCompétences : paying attention to details