Sales Operations Coordinator

Vacuum And Fluid Technology; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in industrial solutions is seeking a Sales Operations Coordinator in Cape Town. The role involves lead generation, supporting the sales team with quotations, and maintaining strong client communication. Ideal candidates will have 2-4 years of experience in sales support and excellent organizational skills. Join a dynamic team and help drive business growth.

Qualifications

• 2–4 years' experience in Internal Sales, Sales Support, or Lead Generation needed.
• Technical aptitude or background in mechanical, electrical, or process-related fields is beneficial.
• Experience with online lead research platforms is a plus.

Responsibilities

• Identify and track new business opportunities.
• Support sales team with quotations and invoicing.
• Maintain communication with prospects and existing clients.

Skills

Research skills

Time management

Communication skills

Attention to detail

Organizational skills

Tools

Excel

Job description

Company Description

Company Description

Vacuum and Fluid Technology uses decades of experience and specialised knowledge to provide components and products tailored to meet your water, sewage, vacuum, and air handling solution needs.

Purpose of the Role

The Sales Operations Coordinator supports the Sales team by identifying, tracking, and following up on new business opportunities across VFT's core markets. This role focuses on researching potential customers, reaching out to new contacts, supporting quotation preparation, and maintaining strong communication with both prospects and existing clients to ensure VFT remains top of mind.

Key Responsibilities

• Lead Generation & Prospecting: Actively search for and identify new project opportunities using provided industry platforms, tender portals, and trade networks. Build and maintain a database of target companies, projects, and decision‑makers. Qualify, prioritise and distribute leads based on potential fit for VFT's solutions, for further engagement.
• Sales Support & Coordination: Support the sales team on ensuring all relevant details are accurate and properly formatted for quotations and invoicing. Support the Sales Manager with updates on key accounts and project pipelines. Maintain accurate records of quotes, client correspondence, and project notes. Assist in coordinating product deliveries, site visits, and customer meetings.
• Collaboration with Marketing: Follow up on marketing‑generated leads. Provide feedback to the Marketing team on the quality of leads and emerging market trends. Support outbound email or LinkedIn outreach when required.
• Reporting & Administration: Compile monthly sales activity reports (leads found, follow‑ups completed). Track and monitor tender submissions and bid outcomes. Assist in maintaining customer lists, product information, and sales documentation.

Required Skills and Competencies

• Proven experience in manufacturing, fabrication, or industrial environments.
• Strong research and prospecting skills, able to identify real opportunities online.
• Excellent time management and follow‑through.
• Confident communicator, professional email and phone etiquette.
• Highly organised with attention to accuracy and detail.
• Enthusiastic and self‑driven personality, capable of staying motivated with repetitive tasks.
• Comfortable working with Excel, email, and online research platforms.

Qualifications and Experience

• Minimum of 2–4 years' experience in Internal Sales, Sales Support, or Lead Generation within a technical or industrial environment.
• Formal qualification not required, but technical aptitude or background in mechanical, electrical, or process‑related fields will be beneficial.
• Experience with online platforms for lead research (e.g., Leads 2 Business, Tender Bulletins, or industry directories) is an advantage.

Key Performance Indicators (KPIs)

• Number of qualified leads generated monthly.
• Response and follow‑up times on leads and quotations.
• Quote‑to‑order conversion rate.
• Quality of communication and relationship‑building with customers.Contribution to sales team targets.

The Ideal Candidate

You thrive in structured, process‑driven work but love the chase of finding the next opportunity.

You're comfortable researching online, reaching out to new companies, and keeping meticulous records of your follow‑ups.

You understand the manufacturing world, can hold a basic technical conversation, and take pride in ensuring no opportunity goes cold.