Sales / Office Manager / Personal Assistant (PA)

Intellistaff; Johannesburg; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A dynamic leather manufacturing company in Springs seeks a versatile Sales/Office Manager/PA. The role requires managing customer enquiries, coordinating production schedules, and handling administrative tasks in a fast-paced environment. A diploma in Business Administration and 3–5 years of relevant experience are essential. Familiarity with accounting software is advantageous. Joining this team means working proactively across various functions to drive success.

Qualifications

• 3–5 years’ experience in administration, PA, or office management, preferably in manufacturing.
• Proficiency in MS Office and knowledge of accounting software advantageous.
• Ability to work independently and manage multiple responsibilities.

Responsibilities

• Handle customer enquiries, prepare quotations, and manage orders.
• Manage day-to-day office operations and correspondence.
• Oversee production schedules and track workflow.

Skills

Multitasking

Organisational skills

Communication skills

Problem-solving

Education

Diploma or Degree in Business Administration

Tools

MS Office

Sage

Xero

QuickBooks

Job description

Location: Springs

About Us

We are a dynamic leather manufacturing company specializing in high-quality leather products and safari-inspired merchandise. We pride ourselves on craftsmanship, attention to detail, and excellent client service.

We are looking for a versatile, organized, and proactive Sales / Office Manager / PA to join our team. This is a hands‑on role, perfect for someone who thrives in a fast‑paced manufacturing environment and can multitask across sales, production, administration, finance, and procurement.

Key Responsibilities

Sales & Client Management

• Handle customer enquiries, prepare quotations, and manage orders.
• Develop and maintain relationships with existing clients and assist in acquiring new business.
• Coordinate with production to ensure client specifications and delivery timelines are met.
• Prepare and issue invoices and follow up on payments.

Office & Administrative Management

Provide executive support to company directors.

• Manage day‑to‑day office operations, correspondence, and filing systems.
• Act as a liaison between departments to ensure smooth workflow.

Financial Administration

• Perform minor accounting tasks including invoicing, petty cash management, and transaction recording.
• Assist with supplier payments and expense tracking.
• Support external accountants as needed.

Production & Procurement Management

• Oversee production schedules and track workflow to ensure efficiency.
• Monitor stock levels and coordinate procurement of materials and supplies.
• Source suppliers, obtain quotes, negotiate pricing, and manage deliveries.
• Ensure production and procurement activities align with client requirements and timelines.

Requirements

• Diploma or Degree in Business Administration, Accounting, or related field.
• Minimum 3–5 years’ experience in administration, PA, or office management, preferably within manufacturing or production.
• Proficiency in MS Office; knowledge of accounting software (Sage, Xero, QuickBooks) advantageous.
• Excellent multitasking, organisational, and communication skills.
• Ability to work independently, prioritise tasks, and manage multiple responsibilities.
• Hands‑on, proactive, and reliable approach to work.

Personal Attributes

• Highly organised and detail‑oriented.
• Professional, confident, and able to handle sensitive information with discretion.
• Flexible, adaptable, and comfortable working across multiple functions.
• Strong problem‑solving skills and commercial acumen.