Sales & Invoicing Co-ordinator (Remote)

University of Fort Hare; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A prominent food importer is seeking a Sales & Invoicing Co-ordinator to efficiently manage orders and invoicing from major retailers. This fully remote role requires proven experience in sales administration, particularly within FMCG or wholesale environments. The successful candidate will ensure order accuracy, manage stock allocation, and collaborate with various internal teams while thriving in a fast-paced setting. Strong client service orientation and technology skills are essential for this position.

Benefits

Fully remote position

Opportunity to work with a well-known importer

Fast-paced environment with growth opportunities

Qualifications

• Proven experience in a sales admin role, ideally in FMCG or wholesale.
• Strong understanding of order processing and invoicing.
• Ability to work accurately with large data volumes.

Responsibilities

• Receive and process sales orders from major retailers.
• Allocate sales to sales representatives and territories.
• Generate and send invoices to retailers promptly.

Skills

Sales administration processes

Attention to detail

Client service orientation

Tools

ERP/order systems

Excel

Job description

My client, a well-established importer of food products supplying all major retail chains in South Africa, is looking for an organised and deadline-driven Sales & Invoicing Co-ordinator to join their team. They operate with three major distribution centres nationally, and you’ll play a key role in making sure that orders, stock allocation and invoicing run like clockwork.

Key Responsibilities

• Receive and process sales orders from major retailers
• Allocate sales to the correct sales representatives and territories.
• Allocate stock from the correct warehouse / distribution centre.
• Arrange couriers and logistics, ensuring correct delivery details and timelines.
• Generate and send invoices to retailers timeously for payment.
• Track and follow up on orders, proactively updating clients on order and delivery status.
• Liaise with internal teams (sales, warehouse, logistics) to resolve any order or stock issues.
• Assist with basic sales administration and reporting as required.

Requirements

• Proven experience in a sales admin / order processing / invoicing role – ideally in FMCG, wholesale or distribution.
• Strong understanding of sales administration processes (orders, stock allocation, invoicing, delivery).
• Comfortable working with large volumes of orders and data while maintaining accuracy.
• Excellent attention to detail and strong numerical & administrative skills.
• Ability to work remotely, self-manage and meet tight client deadlines.
• Tech savvy and confident on systems (ERP/order systems, Excel, email).
• Professional communication skills (written and verbal) and strong client service orientation.
• Someone who is intelligent, quick to grasp processes, and able to think logically and problem-solve.

What’s on Offer

• Fully remote position (South Africa-based).
• Opportunity to work with a well-known food importer supplying major national retailers.
• Fast-paced, busy environment where you can really add value.