Sales Admin Supervisor - Bloemfontein Bakery

PepsiCo; Bloemfontein; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading global food and beverage company is looking for a Sales Administrator in Bloemfontein. The successful candidate will own the end-to-end sales administration process, lead a tele sales team, and ensure accurate order management. Ideal candidates should have 3+ years in FMCG and strong leadership skills. A valid driver's license is required. The role includes various reporting and analytical responsibilities for strategic decision-making.

Qualifications

• 3 years working experience in FMCG environment, with 1 year in a selling role.
• Minimum 1 year experience operating a vehicle.
• Valid Code 10 driver's license and Public Drivers Permit required.

Responsibilities

• Lead the tele sales team and ensure accurate order capture.
• Finalize the daily production order on time.
• Resolve order queries and service issues.

Skills

Sales management

Order management

Stakeholder communication

Data analysis

Coaching leadership

Education

3-year Business/Commercial Tertiary qualification

Diploma/Degree in Business Administration or related

Tools

SAP

CRM tools

Excel

Job description

Overview

About PepsiCo

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes Lay’s, Doritos, Cheetos, Gatorade, Pepsi-Cola, Mountain Dew, Quaker, and SodaStream. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated.

Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end‑to‑end transformation that puts sustainability and human capital at the centre of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people. For more information, visit www.pepsico.com.

Responsibilities

What we’re looking for:

Own the end-to-end sales administration engine for the bakery: lead the tele sales team, ensure 100% accurate order capture, finalize the daily production order on time, maintain robust administrative controls, and safeguard master data quality in the DRM system—while producing and circulating clear sales reports (daily, weekly, monthly) that support informed decisions across Sales, Production, and Distribution.

Accountabilities:

Telesales & Order Management

• Lead, schedule, and coach the tele sales team; run daily huddles aligned to service targets and order cut‑off times.
• Ensure all customer orders, changes, and cancellations are captured accurately and timeously.
• Validate pricing, discounts, pack sizes, delivery days, and route allocations before order release.
• Resolve order queries and service issues; elevate demand spikes or short‑supply risks early.

Production Order Finalization

• Reconcile the final order vs. forecast and capacity; lock and release the production order by cut‑off.
• Communicate final mix/volume changes to Production, Dispatch, and Distribution.
• Track variances (forecast vs. actual; plan vs. bake; bake vs. load) and initiate corrective actions.

Controls, Governance & Audit Readiness

• Enforce controls on pricing/discount approvals, order amendments, returns/credits, and document completeness.
• Maintain audit‑ready records (deal sheets, approvals, change logs, return notes) and run weekly control checks.
• Monitor credit risk flags (e.g., stop‑supply lists) and ensure compliance with company policy.

Master Data Management (DRM)

• Own customer, IDC customer route/day, delivery frequency, and trading‑term master data in DRM.
• Prevent duplicates and stale data; run scheduled integrity checks and exception reports.
• Train the team on DRM standards and serve as first‑line support for DRM issues, escalating to VSC where needed.

Reporting & Analytics (Daily / Weekly / Monthly)

• Build, maintain, and automate a reporting pack covering:
  - Daily: Orders vs. capacity, order accuracy %, cut‑off compliance, bake plan vs. dispatch, service level/hit‑rate, urgent variances, major returns/spoils flags.
  - Weekly: Volume by brand/pack/route, price/discount utilization, customer gains/losses, returns/spoils trends, service gaps, depot/IDC performance, market activities.
  - Monthly: Sales vs. target, mix and margin analysis, promo performance, customer growth/churn, control exceptions, DRM data quality scorecard.
  Distribute reports to Sales, Production, Distribution, Finance, and Leadership per cadence. Proactively highlight risks/opportunities and recommend actions.

People Leadership

• Set clear KPIs, run coaching and side‑by‑side call reviews, and conduct formal performance reviews.
• Build bench strength (cross‑training on routes, DRM, reporting); manage attendance and shift coverage.
• Embed a culture of accuracy, urgency, customer focus, and continuous improvement.

Stakeholder Management & Communication

• Interface daily with Production Planning, Dispatch, Distribution, Finance, DRM, and Depot Managers.
• Communicate supply constraints, substitutions, recovery plans to Sales and key customers.

Key Performance Indicators (KPIs)

• Order accuracy % (first‑time‑right), order amendment rate, cut‑off compliance %.
• Service level/hit‑rate %, on‑time order processing.
• Production order released on time (daily), plan vs. bake variance, bake vs. dispatch variance.
• Pricing/discount exceptions resolved within SLA, valid approvals on file.
• DRM data integrity score and age of open fixes.
• Report timeliness and defect rate.
• Tele sales QA score, coaching compliance, absenteeism within threshold.

Qualifications

What will qualify you for the role:

• 3-year Business / Commercial Tertiary qualification
• 3 years working experience in FMCG environment, with 1 year in a selling role / selling experience.
• Minimum 1 year experience operating a vehicle.
• Valid Code 10 driver's license.
• Valid Public Drivers Permit.
• Certified Defensive Driver Certification.

Qualifications & Experience

• Diploma/Degree in Business Administration, Sales Management, Supply Chain, or related.
• 3–5 years’ sales admin/tele sales/order management experience (FMCG/bakery preferred).
• 1–2 years’ supervisory experience leading teams in a high‑volume environment.
• Strong Excel skills (pivot tables, lookups, basic formulas; Power Query/Power BI advantageous).
• Experience with DRM and ERP (SAP) and telephony/CRM tools.

Technical & Behavioural Competencies

• Technical: Order management, DRM/master data, reporting & analytics, control frameworks, basic forecasting.
• Behavioural: Detail‑driven, decisive under pressure, strong communicator, stakeholder savvy, continuous improvement mindset, integrity and compliance orientation, coaching leadership style.

“PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act