Remote Personal Assistant- On site ( Port Elizabeth)

The Sales Centre co; Cape Town; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A dynamic administrative services company is looking for a Remote Personal Assistant to provide essential support. The ideal candidate should be proactive, organized, and creative with strong communication skills and extensive experience in Canva. Responsibilities include managing schedules, preparing documentation, and creating engaging content for social media.

Qualifications

• Proven experience in a personal assistant or relevant administrative role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and manage tasks remotely.
• High attention to detail and excellent problem-solving skills.

Responsibilities

• Organize and manage schedules, appointments, and emails.
• Handle incoming calls, emails, and inquiries professionally.
• Prepare reports, presentations, and documents for clients.
• Schedule and coordinate meetings and take notes.
• Maintain accurate records and databases for clients.

Skills

Organizational skills

Communication skills

Creativity

Proficiency in Microsoft Office

Time-management skills

Content creation

Canva experience

Familiarity with communication tools

Education

High school diploma

Tools

CRM systems

Zoom

Microsoft Teams

Slack

Zoho CRM

Monday.com

Job description

Overview

Salary: $800 per month

Are you organized, proactive, and detail-driven with a creative spark? Remote-PA is on the lookout for a Remote Personal Assistant to join our vibrant team and deliver top-tier administrative support to our clients.

This role is ideal for someone who thrives in a fast-paced, ever-changing environment, loves staying on top of tasks, and can juggle multiple priorities with ease. If you have extensive Canva experience and a knack for creativity, we’d love to hear from you!

Key Responsibilities

• Schedule Management: Organize and manage schedules, appointments, and emails to ensure smooth operations.

• Communication: Handle incoming calls, emails, and inquiries promptly and professionally.

• Documentation: Prepare reports, presentations, and documents as required by clients.

• Meeting Coordination: Schedule and coordinate meetings, send invites, and take detailed notes during discussions.

• Database Management: Maintain accurate records and databases for clients.

• Content Creation: Develop engaging content for social media platforms including YouTube, Twitter, Facebook, and LinkedIn, including creating thumbnails, banners, and other visual elements.

• Communication tools: Be familiar with communication tools such as Zoom, Microsoft Teams, and Slack.

• CRM Utilization: Work with CRM systems to manage and track client interactions and data.

• Customer Service: Provide support and assistance to clients, ensuring a positive experience.

• Canva: Be creative and have extensive knowledge of Canva.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Experience with Zoho CRM and Monday.com: Familiarity with these platforms for project and client management.

Qualifications

• Proven experience in a personal assistant or relevant administrative role.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office suite, Google suite, and other relevant tools.

• Strong organizational and time-management skills.

• Ability to work independently and manage tasks remotely.

• High attention to detail and excellent problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

• Flexibility to adapt to changing priorities and work requirements.

• High school diploma (additional qualifications as a personal assistant are a plus).

• Experience in content creation for YouTube, Facebook, and LinkedIn.

• Familiarity with Zoom and or other communication tools.

• Experience with CRM systems.

• A stable internet connection and preparation for load shedding are essential.

Personal Attributes

• Proactive and self-motivated.

• Excellent organizational skills with a keen eye for detail.

• Ability to prioritize and manage time effectively.

• Flexible and adaptable to changing circumstances.