Remote Paralegal/ Legal Assistant

Exclusively Remote; Cape Town; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A remote-focused recruitment firm is looking for a tech-savvy Paralegal or Legal Secretary to support US attorneys and clients. Candidates should have strong communication skills and the ability to work independently. The role offers flexibility in working hours and the opportunity to engage with AI-driven legal technology in a supportive work environment.

Benefits

Fully remote position

Flexible working structure (full or part-time options)

Opportunity to work with an international legal team

Exposure to AI-driven legal technology

Supportive and professional remote work culture

Qualifications

• Prior experience in legal, administrative, or client service roles preferred.
• Reliable internet connection and quiet work environment.
• Ability to work independently with minimal supervision.

Responsibilities

• Conduct client intake interviews and gather necessary information and documentation.
• Organize, summarize, and draft case information or client stories for attorney review.
• Transcribe recorded calls and meetings accurately and efficiently.
• Maintain and update case files, ensuring data accuracy and confidentiality.
• Communicate with clients via phone, email, or video to obtain or clarify information.
• Assist in preparing correspondence, legal forms, and supporting documentation.
• Use AI tools and technology platforms to improve workflow and manage tasks.

Skills

Strong written and verbal English communication skills

Excellent organizational and multitasking abilities

Tech-savvy; comfortable learning new systems and AI tools

Confident making outbound and follow-up phone calls

Education

Legal, paralegal, or administrative background

Tools

CRM

Case management software

AI productivity software

Job description

Remote Paralegal / Legal Secretary (AI-Savvy | US Hours)

Work Hours:
Full-time or Part-time
3:00 PM - 11:00 PM (South Africa time)
Some flexibility required for overlap with PST time zone

About the Role:

We're seeking a tech-savvy, detail-oriented Paralegal or Legal Secretary to join our remote team. The ideal candidate will have strong communication and writing skills, excellent organizational abilities, and the initiative to work independently.

This role involves working closely with attorneys and clients across the US to support case preparation, client communication, document collection, and transcription. A legal background is a plus, but not essential were looking for smart, reliable individuals who can think critically, communicate clearly, and leverage technology (including AI tools) to streamline workflows.

Key Responsibilities:

• Conduct client intake interviews and gather necessary information and documentation
• Organize, summarize, and draft case information or client stories for attorney review
• Transcribe recorded calls and meetings accurately and efficiently
• Maintain and update case files, ensuring data accuracy and confidentiality
• Communicate with clients via phone, email, or video to obtain or clarify information
• Assist in preparing correspondence, legal forms, and supporting documentation
• Use AI tools and technology platforms to improve workflow, draft materials, and manage tasks

Requirements:

• Strong written and verbal English communication skills
• Excellent organizational and multitasking abilities
• Confident making outbound and follow-up phone calls
• Tech-savvy; comfortable learning new systems and AI tools
• Reliable internet connection and quiet work environment
• Ability to work independently with minimal supervision
• Prior experience in legal, administrative, or client service roles preferred

Preferred Qualifications:

• Legal, paralegal, or administrative background
• Experience with CRM, case management, or AI productivity software
• Understanding of US legal processes (a bonus, not required)

What We Offer:

• Fully remote position
• Flexible working structure (full or part-time options)
• Opportunity to work with an international legal team
• Exposure to AI-driven legal technology
• Supportive and professional remote work culture