Remote PA / Admin Assistant

The Sales Centre co; Cape Town; Remote; ZAR 50 000 - 200 000; Part time

Job summary

A consulting firm is seeking a highly organised PA / Admin Assistant to support daily operations in Cape Town. The ideal candidate will manage schedules, handle communication, and perform various administrative tasks with a proactive mindset. Candidates should have proven administrative experience and be tech-savvy with tools like Google Workspace and Xero. This role offers flexible hours and competitive salary.

Qualifications

• Proven PA or administrative experience.
• Strong organisational skills and proactive mindset.
• Confident communicator, comfortable on phone and messaging apps.
• Familiarity with UK property processes is a bonus.
• Tech-savvy, comfortable with CRMs and spreadsheets.

Responsibilities

• Manage calendars, appointments, and schedules.
• Handle emails and general correspondence.
• Conduct data scraping and online research.
• Prepare and draft various documents.
• Assist with client outreach and qualification.

Skills

Organisational skills

Communication

Tech-savvy

Basic sales experience

Basic Canva skills

Tools

Google Workspace

Xero

Canva

GoHighLevel

Job description

Salary: $450

20 hours a week

We are looking for a highly organised, proactive, and tech-savvy PA / Admin Assistant to support our daily operations and help streamline key business functions. The ideal candidate is confident, independent, and able to take initiative while managing a variety of administrative, communication, and coordination tasks.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, and schedules.
• Handle inboxes, emails, WhatsApp communication, and general correspondence.
• Conduct data scraping and online research (property data, company information, lead lists).
• Prepare and draft documents including agreements, NDAs, proposals, and reports.
• Support case progression by liaising with solicitors and ensuring files move smoothly.

Client & Lead Coordination

• Lead outreach and qualification (comfortable with light sales).
• Follow up with leads professionally via phone, email, or WhatsApp.
• Set appointments and maintain an organised pipeline of leads.

Marketing & Social Media

• Assist in scheduling and writing social media posts (AI-assisted).
• Use Canva for basic design tasks (graphics, posts, templates).

Finance & Recordkeeping

• Basic bookkeeping and expense tracking using Xero.
• Maintain and update spreadsheets and CRM records accurately.

Day-to-Day Operations

• Make phone calls, coordinate information, and complete general admin tasks.
• Take initiative and make small decisions without constant supervision.
• Support the team with ad hoc duties as needed.

Requirements

• Proven PA or administrative experience.
• Strong organisational skills and a proactive mindset.
• Confident communicator — comfortable on phone, email, and messaging apps.
• Familiarity with UK property processes (bonus but not essential).
• Basic sales or lead engagement experience.
• Tech-savvy — comfortable with Google Workspace, CRMs, spreadsheets, and tools like ChatGPT.
• Basic Canva skills.
• Experience with GoHighLevel is a plus (not required).

What We’re Looking For

Someone who:

• Thinks on their feet
• Works independently
• Pays attention to detail
• Moves tasks forward without being micromanaged
• Brings a positive, solutions-focused attitude