Remote Office Administrator

Urang; Stellenbosch; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A remote office support firm is seeking an organised Office Administrator to provide essential administrative support to their UK operations. This role involves managing reports and communication, maintaining records, and ensuring efficient office functions. Candidates should have strong organisational skills and proficiency in Microsoft Office. The position is remote, with a salary range of R15,000 – R17,000 per month depending on experience.

Qualifications

• Strong organisational and time-management skills are essential.
• Excellent written and verbal communication skills are required.
• Proficiency in the Microsoft Office Suite is necessary.

Responsibilities

• Organise and manage photographs for operative groups.
• Monitor and manage the main reports inbox.
• Maintain accurate records of key allocation.
• Provide daily attendance records to the office team.
• Answer incoming calls professionally.
• Assist with ad-hoc administrative tasks as required.
• Support the operations team with administrative tasks.

Skills

Organisational skills

Time-management skills

Written communication skills

Verbal communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Ability to multitask

Professional telephone manner

Adaptability

Team collaboration

Job description

Job Title: Remote Office Administrator

Location: Cape Town South Africa Remote (Supporting a UK-based business)

About the Role

We are seeking a proactive and organised Office Administrator to provide essential administrative support to our UK operations team. This remote role will play a key part in ensuring smooth day‑to‑day office functions, accurate reporting, and professional communication with clients.

Key Responsibilities

• Photo and Report Management: Organise and manage photographs for operative groups; prepare and send picture reports to clients, including drafting email communications.
• Inbox Management: Monitor and manage the main reports inbox, ensuring timely responses and follow‑ups.
• Key Handling: Maintain accurate records of key allocation and handling.
• Attendance Records: Provide daily attendance records to the office team and ensure timely reporting.
• Communication: Answer incoming calls professionally, directing queries appropriately.
• Support for Directors and Team Members: Assist with ad‑hoc administrative tasks as required.
• General Administrative Duties: Support the operations team with tasks to maintain efficiency and organisation.

Person Specification / Skills Required

• Strong organisational and time‑management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and work in a fast‑paced environment.
• High attention to detail and accuracy.
• Professional and friendly telephone manner.
• Flexible and adaptable to support varying tasks.
• Ability to work independently and collaboratively as part of a team.

Working Hours

Monday – Friday (UK business hours may be required: 8:00–17:00 or 9:00–18:00)

Salary

R15,000 – R17,000 per month (DOE)