Remote Office Administrator

Urang; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A UK-based firm is seeking a Remote Office Administrator to ensure smooth operations for its team. The successful candidate will provide essential administrative support, manage communications, and maintain reports. Key skills include strong organisational abilities and proficiency in Microsoft Office Suite. This position requires working Monday to Friday during UK business hours, and offers a salary between R15,000 and R17,000 per month.

Qualifications

• Strong organisational skills and ability to manage time effectively.
• Excellent communicator in both written and verbal forms.
• Proficient in Microsoft Excel, Word, and Outlook.

Responsibilities

• Organise and manage photographs and prepare reports.
• Monitor the reports inbox and ensure timely responses.
• Maintain key allocation records.
• Provide daily attendance records to the team.
• Answer incoming calls professionally.
• Support with ad-hoc administrative tasks.
• Assist the operations team to maintain efficiency.

Skills

Strong organisational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to multitask

High attention to detail

Professional telephone manner

Adaptability

Ability to work independently

Job description

Job Title: Remote Office Administrator

Location: Cape Town South Africa Remote (Supporting a UK-based business)

About the Role

We are seeking a proactive and organised Office Administrator to provide essential administrative support to our UK operations team.

This remote role will play a key part in ensuring smooth day-to-day office functions, accurate reporting, and professional communication with clients.

Key Responsibilities

• Photo and Report Management: Organise and manage photographs for operative groups; prepare and send picture reports to clients, including drafting email communications.
• Inbox Management: Monitor and manage the main reports inbox, ensuring timely responses and follow-ups.
• Key Handling: Maintain accurate records of key allocation and handling.
• Attendance Records: Provide daily attendance records to the office team and ensure timely reporting.
• Communication: Answer incoming calls professionally, directing queries appropriately.
• Support for Directors and Team Members: Assist with ad-hoc administrative tasks as required.
• General Administrative Duties: Support the operations team with tasks to maintain efficiency and organisation.

Person Specification / Skills Required

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and work in a fast-paced environment.
• High attention to detail and accuracy.
• Professional and friendly telephone manner.
• Flexible and adaptable to support varying tasks.
• Ability to work independently and collaboratively as part of a team.

Working Hours

Monday – Friday (UK business hours may be required: 8:00 or 9:00)

Salary

R15, – R17, per month (DOE)