Remote Logistics Project Coordinator

RecruitMyMom; Cape Town, Johannesburg; Remote; ZAR 200 000 - 300 000; Part time

Job summary

A conservation foundation seeks a Logistics Project Coordinator to manage logistics for expeditions. This remote role requires 3-5 years of experience in logistics, procurement knowledge, and the ability to work well under pressure. The position involves coordinating suppliers, managing stock, and ensuring budget compliance. Candidates should possess excellent organizational, analytical, and communication skills. The role offers flexible part-time hours and an opportunity to contribute to a global change movement.

Benefits

Flexible working hours

Opportunity to be part of a global change movement

Qualifications

• 3-5 years of experience in a similar role, preferably in conservation or non-profit.
• High degree of knowledge in procurement.
• Able to work well under pressure and manage time effectively.

Responsibilities

• Manage trip and expedition matrices.
• Liaise with suppliers and stakeholders for logistics.
• Oversee stock management and procurement processes.

Skills

Organisational skills

Analytical skills

Communication skills

Independent working

Problem-solving

Attention to detail

Education

Postgraduate diploma or degree in procurement, logistics, or project management

Tools

Microsoft Office

Google Suite

Job description

Job Description

This conservation foundation seeks to understand and protect Africa’s key water sources through active expeditions, conservation projects and informed science. The Logistics Project Coordinator will be responsible for supporting the Logistics and Procurement Manager to ensure that the trips, functions and expeditions are efficiently planned, coordinated and executed, while establishing strong partnerships with suppliers and third parties to execute cost-effective procurement strategies.

Responsibilities and Duties

• Initiate, complete and manage trip and expedition matrices
• Follow-up with all trip and expedition participants to ensure all elements of forms, travel, paperwork and logistics are in place and understood
• Monitor and follow-up with all parties involved in trips and expeditions to ensure that all project requirements are in place and delivered on time
• Liaise and communicate with third parties (stakeholders, suppliers, travel, accommodation etc.) for bookings, quotes, support
• Execute direct online travel and accommodation bookings when required
• Ensure that supplies are ordered in a timely fashion and that budgetary requirements are respected
• Stock management and monitoring of all equipment and supplies, and identify when restocks are required
• Updating and managing stock inventory sheets pre and post expedition
• Implement best practice procurement principles, policies and processes to improve operational and financial performance
• Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
• Maintain accurate purchase and pricing records
• Deliver solutions to procurement problems while maintaining high levels of quality and service within budgetary requirements
• Assist the accounts department in ensuring the completion and filing of necessary expenses and other financial claims and paperwork

Working Hours / Place of Work

The Logistics Project Assistant position will be required to work remotely (Cape Town or Johannesburg is advantageous) for up to 160 hours a month with flexible working hours from Monday to Friday. It’s important to note however, that the inherent nature of the job will require that the candidate is both willing and able to work early/late hours and over weekends if/when required, to meet the operational requirements of trips, events and expeditions that are underway. Any hours worked in excess of the monthly quota will need to be pre-approved by the Executive Director and shall be remunerated.

Requirements

• 3-5 years of experience in a similar role, any prior experience within a conservation or non-profit organisation is highly advantageous
• A postgraduate diploma or degree in procurement, logistics, supply chain management, project management or other related field of study
• High degree of knowledge and understanding of a variety of components of procurement
• Excellent organisational and analytical skills
• Excellent IT skills and understanding of Microsoft Office and the Google Suite
• Excellent communications skills (both oral and written) with the ability to communicate confidently within the organisation and with external parties
• Strong capacity to work independently, manage time and competing priorities
• Able to respond timeously to any issues as they present and a natural willingness to problem-solve and provide workable solutions
• Able to work well under pressure and handle emergency and stressful situations
• Strong initiative, perseverance, and resilience
• Keen attention to detail and accuracy
• Good team player with experience working with culturally diverse teams

Remote role

Flexible part-time hours

Opportunity to be part of a global change movement