Remote Administrative Coordinator

Devfinders; Gauteng; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A professional services firm in South Africa is looking for an organized administrative support specialist to enhance team productivity. The role includes managing communications, keeping accurate records, and assisting with project tasks. Candidates should have strong communication skills, be detail-oriented, and exhibit reliability in their work. This position offers a chance to be an integral part of a dynamic team that values initiative and collaboration.

Qualifications

• Dependable and detail-focused.
• Experience in scheduling and document preparation.
• Ability to manage calls and client inquiries.

Responsibilities

• Take clear, concise meeting notes and share them promptly.
• Handle client queries professionally.
• Keep records and systems updated.

Skills

Strong communication skills

Proactive and organized

Reliability and accuracy

Time management

Collaborative spirit

Adaptability to new systems

Job description

About the RoleWe're looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should.

In this role, you'll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward.

If you're dependable, detail-focused, and take pride in solid admin work, you'll thrive here.

What You'll Be Responsible For

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin : scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency

What You’ll Bring

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

Why Join Us?

We know that strong admin support is the backbone of any successful team.

This role is more than just "keeping things in order"—you'll be central to how we stay connected, efficient, and on top of our goals.

We value initiative, teamwork, and mutual support, and we're excited to welcome someone who shares those values.

If you're ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we'd love to hear from you.

Capture accurate notes during meetings and share action points quickly

Manage calls, emails, and client requests with professionalism and care

Keep documents, records, and systems up to date and well-structured

Assist with project coordination, ensuring timelines and information flow smoothly

Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

Maintain strict confidentiality and a polished, professional approach

Learn and adapt to new tools or platforms that improve productivity