REGISTRY CLERK

Department of e-Government; Johannesburg; On-site; ZAR 130 000 - 180 000; Full time

Job summary

A government department in Johannesburg seeks a candidate for registry services. The role involves registering, sorting, and filing documents, as well as responding to inquiries. Candidates should hold NQF Level 4/Grade 12 with no prior experience necessary. The ideal applicant will possess strong skills in data capturing and communication, and knowledge of public service legislation is preferred.

Qualifications

• NQF Level 4/ Grade 12 with no experience required.
• Knowledge of registry duties and data capturing.
• Working knowledge of the legislative framework of the Public Service.

Responsibilities

• Provide registry counter services: register, sort, and file documents.
• Respond to inquiries from clients.
• Handle incoming and outgoing correspondence.

Skills

Registry duties knowledge

Data capturing

Computer skills (MS package)

Planning and organizing

Verbal and written communication

Interpersonal skills

Customer focus

Education

NQF Level 4/Grade 12

Job description

Requirements

• NQF Level 4/ Grade 12. No experience required. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Skills: Computer (MS package). Planning and Organizing. Good verbal and written communication skills. Interpersonal Skills. Attributes: Decisive. Quality oriented. Innovative. Team Worker. Diversity awareness. Customer focused. Flexible/change orient. Action Oriented.

Duties

• Provide registry counter services: Receive, register, sort and file documents systematically for easy retrieval. Responding to inquiries from external or internal clients. Submitting WP1002 forms to GEPF satellite office. Retrieve files requested by auditors within the specified SLA. Handle incoming and outgoing correspondence: Tracking and tracing files. Transfer and collect files of officials to and from other government departments. Render an effective filing and record management service: Storing files numerically to facilitate easy access. Opening and closing of files according to the records classification system. Process documents for archiving and/ disposal: Retrieve and prepare files that are due for archiving and disposal as per the National Archives Act. Maintain records for all archived and transferred files. Use of printers, computer, and MS Word software to compile reports: Provide monthly reports to the supervisor. Make copies, scanning and digitizing paper documents. Maintain records for all archived and transferred files.

Notes

• It is the Department’s intention to promote equity (race, gender and disability) through the filling of the positions with a candidate whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. To facilitate this process successfully, an indication of race, gender, and disability status is required. Manual applications should be delivered to: Gauteng Department of e-Government, Imbumba House, 75 Fox Street, Marshalltown, or Applicants can apply online at: jobs.gauteng.gov.za. CLOSING DATE: 28 November 2025NOTE: Applications must be submitted on the recent Z83 form (obtainable from any Public Service department or on the internet at www.dpsa.gov.za/documents). Only an updated comprehensive CV (with detailed personal information, duties, experience and references) and a completed and signed new Z83 application form is required for both online and manual applications. The Z83 form must be completed in full, and page 2 duly signed. An accurate position and reference number must be indicated on the Z83 form. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed. Applicants are not required to submit copies of qualifications. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents. Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted). Failure to submit the requested information will result in the application not being considered and deemed a regret. Shortlisted candidates must be available for interviews at a date and time determined by the Gauteng Department of e-Government. The appointment is subject to positive outcomes on employment suitability checks, which include but are not limited to security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification, and criminal record. Successful candidates must obtain a positive security clearance. Applications received after the closing date as well as those who do not comply with the requirements will not be taken into consideration. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the posts technical and generic requirements. Please note that all applicants for Senior Management positions are required to complete the SMS Pre-Entry Programme administered by the National School of Government (NSG). No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof. The Course is available at NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/trainingcourse/smspre-entry-programme/. For more information regarding the course please visit the NSG website: www.thensg.gov.za. Following the interview process, recommended candidate (s) will be required to attend to generic SMS competency assessment as mandated by DPSA. If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful. The Department reserves the right not to make any appointment(s) to the above advertised post(s).

Employer : Department of e-Government

Location : Johannesburg

Closing Date : 28-11-2025

Criteria Questions

Do you have NQF Level 4/ Grade 12 ?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If youdo not receive any response within 3 months, please accept that your application was not successful.