Recruitment Co-ordinator

Ithemba Recruitment- Sourcing Top Talent; Durban; On-site; ZAR 180 000 - 300 000; Full time

Job summary

A recruitment agency in South Africa seeks an Administrative Support Specialist to provide comprehensive assistance to the recruitment team. The role involves tracking recruitment activities, arranging interviews, and maintaining candidate relationships. Ideal candidates will have a Diploma/Degree and experience in busy administration. Skills such as strong organizational abilities and effective communication are essential. This position offers an opportunity to grow within a dynamic environment.

Qualifications

• 1 - 3 years of experience in an administration-driven environment essential.
• Experience in recruitment administration highly advantageous.
• Ability to pick up new systems easily.

Responsibilities

• Provide full administrative support to all team members.
• Track all recruitment activity within various systems.
• Initiate background checks with external agencies.

Skills

Strong organisational skills

Strong communication skills

Ability to work in an accurate and timely manner

Ability to prioritize workloads

Confident telephone manner

Experience with social media platforms

Education

Diploma/Degree in any field

Job description

• Provides full administrative support to all team members
• Upload position on ATS system as received
• Ensuring all recruitment activity is tracked within various systems
• Initiating background checks in the systems and with external agencies
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process
• Monitoring the systems for candidate responses
• Arranging interviews by calling candidates and sending confirmation emails
• Sending Microsoft Teams invites to candidates
• Formatting CVs and uploading them to the online portal and managing interview invites via the portal
• Maintaining the recruitment administration via in-house and external systems
• Chasing candidates for availability
• Occasional minute taking from conference calls
• Sending rejection notifications and offer letters to candidates
• Ad hoc assistance with other administrative tasks for the team when required
• Experience working in a busy administration role with conflicting deadlines.
• Experience working in a recruitment administration role is beneficial but not essential.
• Ability to pick up new systems easily, accustomed to working digitally using different systems.
• Strong organisational skills, ability to handle multiple tasks at once.
• Strong communication skills, confident telephone manner for candidate communication.
• Ability to prioritize workloads and use initiative when making decisions is essential for this role.
• Ability to work in an accurate and timely manner.

Qualifications and experience

• Diploma/Degree in any field essential
• 1 3 years of experience in an administration-driven environment essential
• Experience with various social media platforms (LinkedIn)
• APSO registration and certification (highly advantageous)
• 1 - 3 years of experience in recruitment - either in a fast-paced startup / progressive corporate environment and preferably with previous recruitment agency background (highly advantageous)