Recruitment Administrator

O'Brien Recruitment; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment agency in Cape Town is seeking a highly organised Recruitment Administrator to support their team of recruiters. The successful candidate will update tracking systems, manage CV formatting, cross-check payroll information, and assist with onboarding. Ideal candidates have 1–2 years in an admin role, strong Excel skills, and excellent communication abilities.

Qualifications

• 1–2 years in a similar admin role (recruitment or HR preferred).
• Strong Excel and document management skills.
• Reliable, accountable, and detail-focused.

Responsibilities

• Update and maintain applicant tracking systems.
• Format CVs and schedule interviews.
• Cross-check timesheets with payroll records.
• Assist with onboarding tasks.

Skills

Excel skills

Document management skills

Organizational abilities

Time-management

Communication abilities

Job description

We are seeking a highly organised and detail-oriented Recruitment Administrator to support our busy team of 3 recruiters. If you thrive on efficiency and love keeping things running smoothly, we want to hear from you!

Key Responsibilities

• Update and maintain applicant tracking systems and internal databases
• Format CVs, schedule interviews, and coordinate candidate communication
• Track candidate progress across various roles
• Post job ads on multiple platforms

Payroll & Compliance

• Cross-check timesheets and placement information with payroll records
• Maintain and update payroll spreadsheets
• Keep compliance documentation accurate and current (e.g., contracts, background checks)

Administrative Support

• Manage recruitment administrative tasks
• Follow up with candidates for outstanding documents
• Assist with onboarding (reference checks, documentation)
• Maintain up-to-date candidate records

What We’re Looking For

Skills & Experience

• 1–2 years in a similar admin role (recruitment or HR preferred)
• Strong Excel and document management skills
• Excellent organizational, time-management, and communication abilities

Personality & Fit

• Reliable, accountable, and detail-focused
• Works well with confidential information
• Proactive and thrives in a fast-paced setting
• Collaborative and team-oriented