Records Clerk : Head Office (Polokwane)

Limpopo Department Of Sport, Arts And Culture; Polokwane; On-site; ZAR 229 000; Full time

Job summary

A regional government department in Polokwane is seeking a Records Clerk to manage registry services and handle incoming and outgoing records. The role requires strong knowledge of registry duties and electronic records management. NQF level 4/Grade 12 is essential, with an NQF 6 in Records Management as an advantage. The candidate should possess excellent communication skills and computer operating skills. The application deadline is October 31, 2025.

Qualifications

• NQF level 4 / Grade 12 certificates from a recognized institution.
• An undergraduate qualification NQF 6 in Records Management or HR Management or Public Management/Admin is an added advantage.
• Knowledge of legislation governing Public Service.

Responsibilities

• Attend to clients and handle enquiries received.
• Process incoming human resource records.
• Maintain electronic and physical personnel records.
• Electronic scanning of files for archiving.

Skills

Registry duties knowledge

Data capturing ability

Computer operating skills

Good verbal communication

Planning and organization

Education

NQF level 4 / Grade 12

NQF 6 in Records Management

Job description

Job title: Records Clerk – Head Office (Polokwane)

Job Location: Limpopo, Polokwane

Deadline: October 31, 2025

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• 1 Permanent position(s) existsin the SAC
• Salary Level : 5
• Salary : R228321per annum
• Reference No : SAC 2025 / 21

Key Performance Areas

Provide HR registry services

• Attend to client, handle telephonic and other enquiries received, receive and register completed files from HR staff.

Handle incoming and outgoing records

• Process incoming human resource records, retrieve files from storage, issuance of documents and register the return of the record to maintain a clear audit trail, handle transfers of personnel files and provide support to the directorate during audit (maintenance and accessibility of HR records).

Render an effective filing and record management service

• Maintain electronic and physical personnel records, opening and close files according to record classification system, filing / storage, tracing (electronically / manually) and retrieval of human resource documents and files and complete index cards for all files.

Process documents for archiving and / disposal

• Electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor and keep records for archived documents.

Prerequisites

• NQF level 4 / Grade 12 certificates from a recognized institution of Basic Education. An undergraduate qualification NQF 6 in Records Management / Archivesor Human Resource Management or Public Management / Admin asrecognised by SAQAwill be an added advantage.

Person Profile

• Knowledge of registry duties, practices as well as the ability to capture data, operate computer. Working knowledge and understanding of legislative framework governing the Public Service. Knowledge of storage and retrieval procedures. Computer operating skills. Planning and organization. Good verbal and written communication skills.Computer operating skills.
• Administrative / Management jobs