Receptionist & Office Co-Ordinator - Centurion

Guardian Recruiting; Centurion; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable hiring agency is seeking a dynamic Receptionist and Office Coordinator in Centurion. The ideal candidate will have strong communication skills, be presentable, and fluent in English. Responsibilities include handling the switchboard, coordinating office supplies, arranging travel for staff, and managing petty cash. A valid driver’s license and computer literacy in MS Office are required for this full-time position.

Qualifications

• Presentable and hardworking individual.
• Must have a valid driver’s licence.
• Ability to accept directives from management.

Responsibilities

• Answering Switchboard and receiving visitors.
• Maintaining and purchasing office supplies.
• Coordinating travel bookings for staff.
• Monthly Petty Cash Control and Reconciliation.
• Keeping track of vehicle licensing and fines.

Skills

Good communication skills

Organised

Fluent in English

Communicate in Afrikaans

Computer literacy in MS Office

Ability to work alone and in a team

Reliable and punctual

Tools

MS Office

Job description

SUMMARY

Our client is looking for a dynamic and energetic individual to join their expanding team as a Receptionist and Office Coordinator in Centurion

POSITION INFO

Receptionist

RESPONSIBILITIES

• Answering Switchboard
• Receiving visitors into the office (Showing to Boardroom for meetings) and offering refreshments
• Collection of mail from time to time and distribution to the relevant person in the office
• Maintaining and purchasing office stationery and kitchen supplies
• Load dishwasher just before 5pm switch it on, and unpack in the morning
• Keep abreast of all staff birthdays, and arrange cards and gift voucher
• Updating of Birthday and Anniversary list from time to time
• Obtaining quotes for office equipment and furniture for approval by Director's from time to time
• IT liaison – communicating between staff and IT Company regarding weekly site visits, ordering required hardware
• Coordinating and communicating with domestic workers regarding duties, checklists, and timekeeping
• Annual servicing of office fire equipment
• Monthly Petty Cash Control and Reconciliation
• Co-ordinate all travel bookings and arrangements for all Cape Town staff, including flights, online check-ins, accommodation, car rental bookings, itineraries, and when necessary arranging overseas forex for the relevant traveler
• Arranging all office functions
• Mid-year conference, Year-end, Staff 10-year work anniversaries, baby showers
• Keeping track of company cellphone accounts and liaising with management regarding upgrades and monthly bills
• Keeping track of vehicle licensing of all company vehicles and ensuring all licenses are renewed within the time frame
• Ensuring all traffic fines in company vehicles are distributed to the relevant staff member
• Expense sheets for Sales Team
• Maintain a Travel spreadsheet of all travel done by all employees
• Ensuring all travel expenses are added to the relevant Project Profitability Costing as well as a copy of the expense is added to the project file for record-keeping
• Month-End Credit Card reconciliation against travel bookings booked on credit cards
• Assisting with sourcing promotional gifts for the end of the year such as customer and supplier gifts, marketing calendars, and wine orders for principals
• Source products / items for Year-End Staff Gift Hampers
• Keeping up to date & arranging medical appointments for technicians and site staff
• Assistance with health and safety admin from time to time

QUALIFICATIONS

• Presentable, hardworking, organised individual with good communication skills
• Fluent in English with good pronunciation (most of our foreign suppliers communicate in English)
• Must be able to communicate in Afrikaans (many of our customers communicate in Afrikaans)
• Must have a valid driver’s licence
• Computer literacy in MS Office (Word, Excel, Powerpoint), Microsoft Outlook, and Internet Explorer
• Ability to work alone and as part of a team, and accept directives from various members of the management team
• Reliable, on time, and a good communicator

Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position and this information may be shared with the relevant stakeholders in the business.

Please note that only shortlisted candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful.

All job postings are in accordance with our Client's BEE requirements.

Please only send certificates when requested to do so.