Receptionist / Office Assistant

ASUS; Randburg; On-site; ZAR 120 000 - 180 000; Full time

Job summary

A leading technology company in Randburg is seeking a Receptionist to manage daily office operations, welcome guests, and provide administrative support. The ideal candidate should have at least 2 years of experience, Grade 12 education, and own transport. This role requires strong communication skills and the ability to multitask effectively in a professional environment.

Qualifications

• Minimum 2 years’ experience in front office, administration, or support role.
• Own transport required.

Responsibilities

• Manage daily office operations and welcome guests.
• Coordinate facility needs and provide light IT support.
• Maintain office cleanliness and manage supplies.

Skills

Professional presentation and communication skills

High reliability

Strong time management

Intermediate computer literacy

Ability to multitask

Education

Grade 12 (Matric)

Tertiary certificate

Tools

MS Office

Job description

Position Overview:

The Receptionist is responsible for managing daily office operations, welcoming guests, coordinating facility needs, and providing light administrative and IT support. This role is crucial in maintaining a professional office environment and ensuring smooth day-to-day functioning.

Key Duties & Responsibilities:

Front Office & Facility Management (Daily)

• Open and prepare the office each morning (lights, aircon, cleanliness check, coffee machine, etc.)
• Close and secure the office at the end of the day
• Receive and direct calls, visitors, and deliveries courteously
• Maintain meeting rooms, ensure readiness before appointments
• Monitor office cleanliness and coordinate with cleaning staff or service providers

Administrative & Logistics Support (Daily / Weekly)

• Manage stationery, pantry, and general supply stock; place orders when required
• Assist with printing, filing, and document delivery
• Support the Office Manager and Accountant with collection of quotes and invoices
• Handle courier and post services (incoming and outgoing)

Accommodation & Vehicle Management (Weekly / Monthly)

• Oversee expat apartments – lease renewals, maintenance issues, utilities, and cleaning schedules
• Manage company rental cars – renewals, service bookings, fuel card management, and logs
• Maintain a tracker for all apartment and car expenses

Basic MIS / IT Support (As Needed)

• Assist new employees with laptop setup (login, Wi-Fi, email, printer access)
• Coordinate with IT support for troubleshooting and system updates
• Maintain inventory of devices and accessories (mice, keyboards, chargers, etc.)

Other Duties (As Assigned)

• Support event coordination (team lunches, client visits, office functions)
• Run small errands within local vicinity (bank, post, suppliers)
• Serve refreshments during meetings or client visits

Skills & Competencies:

• Professional presentation and communication skills
• High reliability and strong time management
• Intermediate computer literacy (MS Office, email, printer setup)
• Ability to multitask and prioritize effectively
• Trustworthy and respectful of confidential company activities

Qualifications & Experience:

• Grade 12 (Matric) required; tertiary certificate preferred
• Minimum 2 years’ experience in front office, administration, or support role
• Own Transport Required

Work Schedule:

• Monday to Friday, 06:30 (Office Open) – 17:00
• Expected 8 productive hours per day (excluding breaks)