Receptionist - Food And Beverage Experience

Millat Group; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading organization in Gauteng is seeking a receptionist to act as the interface between the company and its customers. The role involves greeting visitors, managing calls, and handling office tasks such as mail distribution and meeting room management. Ideal candidates should be organized and have strong communication skills. This position is critical for maintaining an efficient front office environment.

Responsibilities

• Greeting visitors
• Managing security and telecommunications systems
• Handling queries and complaints via phone, email and general correspondence
• Transferring calls as necessary
• Taking and ensuring messages are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail
• Preparing vouchers
• Handling transcription, printing, photocopying and faxing
• Recording and maintaining office expenses
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Overseeing office services like cleaners and maintenance service providers
• Maintaining safety and hygiene standards of the reception area
• Opening the office
• Placing orders for the canteen
• Making bookings for the boardrooms
• Daily reports to Finance
• Attending to the switchboards
• Sending emails
• Running errands for the office if needed
• Checking and maintaining credit accounts on Arch
• Assisting with printing menus for Jumah lunch and lunch meetings
• Errands for the office checking stock count assisting with boardroom connections assisting on Arch ordering of stock update weekly running costs getting invoices from the office suppliers assisting with stationery

Job description

To serve as the interface between a company and its customers as well as the management and employees. A receptionist is often the first person customers or clients will speak to when walking through the door or calling your number.

Job Responsibilities

• Greeting visitors
• Managing security and telecommunications systems
• Handling queries and complaints via phone, email and general correspondence
• Transferring calls as necessary
• Taking and ensuring messages are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail
• Preparing vouchers
• Handling transcription, printing, photocopying and faxing
• Recording and maintaining office expenses
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Overseeing office services like cleaners and maintenance service providers
• Maintaining safety and hygiene standards of the reception area
• Opening the office
• Placing orders for the canteen
• Making bookings for the boardrooms
• Daily reports to Finance
• Attending to the switchboards
• Sending emails
• Running errands for the office if needed
• Checking and maintaining credit accounts on Arch
• Assisting with printing menus for Jumah lunch and lunch meetings
• Errands for the office checking stock count assisting with boardroom connections assisting on Arch ordering of stock update weekly running costs getting invoices from the office suppliers assisting with stationery