Receptionist and Office Administrator

Phakisa Holdings; Johannesburg; On-site; ZAR 50 000 - 200 000; Part time

Job summary

A professional services company in the Woodmead, Sandton area seeks a Receptionist and Office Administrator to provide a welcoming front-of-house experience. The role involves greeting visitors, managing the switchboard, and supporting office operations. Ideal candidates will have 4-5 years of relevant experience and strong communication skills. This is a temporary position requiring a professional demeanor and the ability to multitask effectively.

Qualifications

• Minimum 4-5 years of experience in a receptionist or administrative role.

Responsibilities

• Greet and assist visitors in a courteous and professional manner.
• Manage visitor logbooks and issue visitor access cards.
• Answer and direct incoming calls efficiently.
• Monitor and report office maintenance issues.
• Assist in planning and organizing internal office events.
• Order and manage office supplies and stationery.

Skills

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Professional appearance and demeanour

Ability to work independently and as part of a team

Attention to detail and problem-solving skills

Education

Matric or equivalent qualification

Tools

MS Office (Word, Excel, Outlook)

Switchboard systems

Job description

SUMMARY

Available position for a Receptionist and Office Administrator in the Woodmead, Sandton area providing a professional front‑of‑house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

POSITION INFO

Job Title : Receptionist and Office Administrator in the Woodmead, Sandton area.

Report To : Operations

Seniority Level : Mid-Career (4 - 5 yrs exp)

Type : Temp

JOB PURPOSE

To provide a professional and welcoming front‑of‑house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

KEY RESPONSIBILITIES

Reception Duties

• Greet and assist visitors in a courteous and professional manner.
• Manage visitor logbooks and issue visitor access cards.
• Maintain a tidy and welcoming reception area.

Switchboard Operations

• Answer and direct incoming calls efficiently.
• Take accurate messages and forward them to the appropriate staff.
• Maintain an updated internal contact list.

Office Maintenance

• Monitor and report office maintenance issues (e.g., plumbing, lighting, equipment).
• Liaise with building management and service providers for repairs and upkeep.
• Ensure common areas (kitchen, meeting rooms, etc.) are clean and stocked.

Office Events Coordination

• Assist in planning and organizing internal office events (e.g., team lunches, celebrations).
• Coordinate with vendors and service providers.
• Manage event logistics including setup, catering, and communication.

General Administrative Support

• Order and manage office supplies and stationery.
• Handle incoming and outgoing mail and courier services.
• Assist with document filing, scanning, and data entry.
• Support other departments with ad‑hoc administrative tasks.

QUALIFICATIONS & EXPERIENCE

• Matric or equivalent qualification.
• Minimum 4-5 years of experience in a receptionist or administrative role.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience with switchboard systems is an advantage.

SKILLS & COMPETENCIES

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanour.
• Ability to work independently and as part of a team.
• Attention to detail and problem‑solving skills.