Receptionist

Defy; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading company in South Africa is seeking a Receptionist for their Midrand branch. The role involves greeting visitors, managing calls, and providing administrative support to ensure smooth office operations. Candidates should have a Matric qualification and 1-3 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential. This position offers an opportunity to be a key player in a dynamic office environment.

Qualifications

• 1-3 years of experience in a receptionist or administrative role.
• Friendly, approachable, and able to work well with diverse teams.
• Ability to handle unexpected situations with professionalism.

Responsibilities

• Greet visitors and clients in a professional manner.
• Manage meeting room bookings and coordinate schedules.
• Provide administrative support to various departments.
• Manage email inquiries and respond appropriately.

Skills

Communication skills

Organizational skills

Microsoft Office proficiency

Attention to detail

Ability to manage multiple tasks

Education

Matric & Certificate / Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking a Receptionist for our Midrand branch, this individual will serve as the first point of contact for visitors, clients, and staff. This role requires excellent communication and organizational skills to ensure smooth day‑to‑day operations of the office. In addition to front‑of‑house duties, the role involves various administrative tasks to support office management.

Receptionist Duties

• Greet visitors and clients in a professional and friendly manner.
• Answer and direct incoming calls, take messages as needed, and handle general inquiries.
• Manage meeting room bookings and coordinate schedules for staff and visitors.
• Handle incoming and outgoing mail and courier deliveries.
• Direct calls to the appropriate individuals or departments.
• Take accurate messages and relay them in a timely manner.
• Maintain a clean and organized reception area.
• Sort and distribute incoming mail and packages to the appropriate recipients.
• Assist with other ad‑hoc tasks as required.
• Provide administrative support to various departments, including data entry, filing, and office organization.
• Manage office supplies, ensuring inventory is up to date and placing orders as needed.
• Assist with event planning, including coordinating meetings.
• Prepare and maintain documentation, reports, and presentations as required.
• Assist with the preparation of office correspondence and ensure it is accurate and sent on time.
• Coordinate with the office manager to order necessary supplies.
• Follow safety protocols to ensure the well‑being of employees and visitors.
• Manage email inquiries and respond appropriately.
• Coordinate internal communication, such as announcements or memos.
• Help with setting up meeting rooms and arranging necessary equipment.
• Ad hoc projects.

Skills and Qualifications

• Matric & Certificate / Diploma preferred is essential for this role.
• 1-3 years of experience in a receptionist or administrative role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic office equipment (printers, copiers, etc.).
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Friendly, approachable, and able to work well with diverse teams and external contacts.
• Ability to handle unexpected situations with professionalism and a calm demeanour.