Receiving Clerk - UPD Bloemfontein

Clicks Group; Bloemfontein; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading retail pharmacy group is hiring a permanent Receiving Clerk in Bloemfontein. Responsibilities include ensuring accurate stock receipt, compliance with distribution practices, and reporting discrepancies. Candidates should have a Matric qualification and preferably a year of pharmaceutical experience. Strong computer and communication skills are essential.

Qualifications

• 1 year’s experience in the pharmaceutical industry is preferable.
• Ability to work under time pressure and meet deadlines.
• Attention to detail is crucial.

Responsibilities

• Check invoices and purchase orders against confirmed quantities.
• Ensure compliance with Good Wholesaling and Distribution Practice.
• Report errors or disputes to department head.

Skills

Basic product knowledge

Computer skills on MS Word and Excel

Experience in working in SAP

Communication skills

Education

Matric/Grade 12 or equivalent

Wholesale and Retail Distribution - NQF Level 2

Tools

SAP

WMS Systems

KNAPP system

Job description

Listing reference: click_022483

Listing status: Online

Apply by: 7 November 2025

Position Summary

Industry: Pharmaceutical Sector

Job category: Receiving

Location: Bloemfontein

Contract: Permanent

Remuneration: Market Related

EE position: Yes

About Our Company

Clicks Group

Introduction

We are looking to recruit a permanent Receiving Clerk to work for United Pharmaceutical Distributors (UPD). The role will be based at our Branch in Bloemfontein in the receiving department and will report to the Warehouse Supervisor.

Job Description

Job Purpose:

• To compare and check invoices and purchase orders against confirmed quantities to ensure accurate accounting of all stock received and to control discrepancies to avoid incorrect payment of suppliers.

Job Objectives:

• Ensure that GWDP (Good Wholesaling and Distribution Practice) is complied with and that UPD SOPs are adhered to during the Receiving process and that product and/or stock is correctly and accurately received in good order and condition.
• Ensure that products requiring special storage and handling are quickly, correctly and accurately identified from the detail in the Supplier invoices/delivery notes and that these products are immediately moved to the correct area designated to handle these products in terms of UPD SOPs.
• Ensure that the Receiving process is accurately and timeously completed to comply with and meet service level agreements/cut off times and that receiving instances are captured onto the UPD online system immediately on receipt and that any anomalies are indicated on the Suppliers’ delivery documentation and reported to the department head and the relevant claims documents are generated in terms of UPD SOPs.
• Ensure high standards of housekeeping and cleanliness in your allocated receiving cage/area station is maintained and that necessary equipment is available and maintained in an orderly manner.
• Ensure that any disputes or errors found/identified are escalated and reported to the department head and the UPD Planner and are rectified, recorded by generating the relevant claim documents before the end of each cut off/shift and that GWDP and UPD SOPs are followed while handling returns.
• Ensure that any breakages/spillages are immediately reported to the department head and Pharmacist and are recorded and cleaned up immediately in terms of UPD SOPs.
• Comply with and meet operational cost containment targets and stipulated cut off times and deadlines.

Minimum Requirements

Experience and Education:

• Matric/Grade 12 or equivalent
• Wholesale and Retail Distribution - NQF Level 2, preferable
• 1 Year’s experience in the Pharmaceutical industry, preferable.

Job Related Knowledge and Skills:

• Basic product knowledge
• Computer skills on MS (Word and Excel) and WMS Systems understanding
• Experience in working in SAP and KNAPP system is highly preferred
• Warehousing and distribution industry knowledge
• Communication skills

Competencies Required:

• Attention to detail
• Able to work under time pressure/time deadlines
• Able to work in a team and independently
• Accuracy and numerical ability

We endeavor to provide feedback to all candidates whenever possible, however, if you don't hear from us within 14 days from the closing date, please consider your application unsuccessful.