Receiving Clerk

Medipost; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading pharmacy in Pretoria is seeking a stock procurement specialist to manage the receiving and processing of pharmaceutical stock. The role requires strict adherence to documentation and quality control measures. Candidates must have a Grade 12 education with mathematics and science, and possess the ability to work under pressure in a regulated environment.

Qualifications

• Grade 12 with Mathematics and Physical / Life Sciences.
• SAPC Registered as Learner Basic.

Responsibilities

• Receive and process stock from various suppliers.
• Ensure all paperwork is accurate and complete upon delivery.
• Check and record all stock items in the system.
• Compile documentation for capturing.
• Report any discrepancies about stock received.

Skills

Mathematics

Physical Sciences

Life Sciences

Attention to detail

Organizational skills

Education

Grade 12

SAPC Registration

Job description

An exciting position exists at Medipost Pharmacy, Gezina reporting to the CCMDD Stock Procurement Manager.

Responsibilities

Receiving of Stock

• Stock is received from:
  • Kawari
  • Medipost Pre Dispensing
  • Suppliers (Transpharm, Alphaharm)
• Process for receiving from Suppliers:
  • Ensure all gates are closed and all unauthorized personnel are out of the receiving area.
  • Count all boxes and parcels being offloaded.
  • Ensure that all attached paperwork is included with the delivery.
  • Compare and mark the delivery note in accordance with the boxes received.
  • The process must be done with security present.
  • The medication must be kept on the pallets.
  • The delivery note must be signed by the receiver and the security personnel.
  • Stock boxes are captured on the system individually.
  • Two GRVs are printed:
    • Both are signed by Driver, receiver, and double checker.
    • Copies are kept by receiving as proof.
  • Boxes are opened.
  • Tax invoices must be checked in accordance with the stock received in the box.
  • The stock is then captured on the system individually.
  • Before updating, check the following and ensure that it corresponds with the invoice:
    • Name
    • Strength
    • Pack size
    • Expiry dates
    • Barcode
    • Nappi Code
  • Stock can be updated and each item sorted individually.
  • Compile the documentation consisting of tax invoice, GRV, and delivery note ensuring that the documentation is signed by receiver, security, and double checker.
  • The Supplier stock is to be placed in the allocated areas.
  • All documentation must be handed to the administrator for capturing.
  • All problems must be reported and handled according to the SOP.

Receiving Stock from Kawari

• All stock brought in from Kawari must be confirmed by security.
• Quantity of the boxes must match the quantity written on the transfer.
• The transfer must be signed off and the original must be kept.
• All stock must be kept on the pallet whilst inspecting all transfer numbers as well as the location.
• Each item should be counted and captured on the system.
• Incorrect quantities, expired, short dated, and damaged stock must be reported immediately.
• Documentation should be compiled according to SOP and the stock is then captured and double checked accordingly for the transfer.
• Stock to be moved to the replenishing area.

Receiving Pre Dispensing

• Stock to be sent with the lift.
• Stock to be packed in storage bins.
• Remove pallet from lift and compare the amount of bins received with the amount of bins on the transfer.
• All items to be scanned and expiry dates to be checked.
• Stock to be captured and moved to the double checker to be double checked.
• Paperwork to be filed.
• Once double check is complete, stock must be moved to the replenishing area.

Receiving Schedule 6

• When receiving Schedule 6 medication, ensure that a pharmacist is present.
• All Schedule 6 medication to be checked by receiver and pharmacist.
• Schedule 6 medication is high priority and must be captured immediately.
• Scheduled 6 medication is handed to the pharmacist that is to lock it away immediately.
• Ensure that the proper documentation is signed by the responsible pharmacist.
• Paperwork should be compiled and original documentation is handed to the responsible pharmacist.

Receiving of Ice

• Thermo label products take priority over other products.
• Before capturing, check the temperature is between 2 – 8 degrees.
• Ice packs should be included to ensure that the ice products are kept cold during the receiving process.
• Check expiry dates.
• Scan and capture the product.
• Immediately place the fridge line product in the replenishing fridge.

Ensuring the Housekeeping SOP is Followed

• Keeping the receiving area clean and double-checking areas.
• Making sure no stock is handled outside the GPP standards and Occupational Health and Safety Act 85 of is enforced.

Ad Hoc Tasks

• Complete all ad hoc tasks that are given ensuring that it is completed within the time requirement that was given.
• Sending of members to assist in departments where assistance is required.

Qualifications

• Grade 12 with Mathematics and Physical / Life Sciences.
• SAPC Registered as Learner Basic.

Experience

• 2-3 Years experience in Medipost App and Medipost process.

Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions.

Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace.

Closing Statement

We are committed to building a team that represents a variety of backgrounds, perspectives, and skills; the more inclusive we are, the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful.