Receivables Clerk

Edge Hr; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading finance company in Gauteng is seeking a Receivables Clerk to manage and process incoming payments and maintain accurate transaction records. The ideal candidate will have a Bachelor's degree in accounting or finance and at least 3 years of relevant experience. Strong attention to detail and effective communication skills are essential for success in this role. This position offers opportunities to support the financial department in achieving key objectives.

Qualifications

• Minimum of 3 years of experience in accounts receivable or a similar role.
• Experience in a fast‑paced, high‑volume environment is a plus.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Manage and process incoming payments accurately.
• Maintain records of receivable transactions up-to-date.
• Follow up on overdue invoices to ensure timely collection.

Skills

Attention to detail

Time management

Communication

Problem-solving

Organizational skills

Education

Bachelor's degree in accounting or finance

Tools

ERP systems

Job description

Job Description

Job brief: The Receivables Clerk will be responsible for managing and processing incoming payments, maintaining accurate records of transactions, and ensuring timely collection of outstanding accounts.

Role Objectives

• Ensure timely and accurate invoicing and receipt of payments.
• Maintain up-to-date records of all receivable transactions.
• Support the financial department in achieving financial targets and maintaining a healthy cash flow.
• Assist in the development and implementation of policies and procedures related to accounts receivable.

Key Responsibilities

• Accurately process and record incoming payments from customers, ensuring timely and correct application to accounts.
• Generate and distribute invoices to customers promptly, ensuring all charges are correctly reflected.
• Actively follow up on overdue invoices through phone calls, emails, and letters to ensure timely collection of outstanding accounts.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
• Prepare detailed monthly, quarterly, and annual financial reports related to accounts receivable, highlighting key metrics and variances.
• Work closely with the sales and customer service teams to resolve any billing discrepancies or disputes efficiently.
• Maintain and update customer records, ensuring all contact information and payment details are current and accurate.
• Assist with internal and external audits by providing necessary documentation and explanations for receivables transactions.
• Identify and implement process improvements to enhance efficiency and accuracy in the accounts receivable functions.
• Ensure all receivables activities comply with company policies and relevant regulations.
• Actively follow up on customer/supplier compliance and onboarding documents through phone calls and email.
• Promptly update customer compliance documents on ERP system and supplier folders.
• Add customers/suppliers to ERP system databases.
• Allocate customer payments against paid invoices according to remittance and complete credit applications and new supplier agreements.
• Prepare supplier reconciliations during busy periods.
• Action ad-hoc and/or general requests from management.

Qualifications and Experience

Bachelor's degree in accounting, finance, or a related field.

Minimum of 3 years of experience in accounts receivable or a similar role.

Experience in a fast‑paced, high‑volume environment is a plus. Experience with Enterprise Resource Planning (ERP) systems is highly desirable.

Skills and Knowledge

• Strong attention to detail and accuracy in data entry and financial reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills to interact with vendors, colleagues, and management.
• Ability to work independently and collaboratively as part of a team.
• Strong problem‑solving skills and analytical abilities to identify and resolve issues efficiently.
• Ability to handle confidential information with integrity and professionalism.
• Familiarity with relevant regulatory requirements and compliance standards in accounts receivable and financial transactions.

Required Skills

• Key Metrics
• Financial Transactions
• Regulatory Requirements
• Onboarding
• Cash Flow
• Financial Reporting
• Invoicing
• Metrics
• Credit
• Interpersonal Skills
• Data Entry
• Cash
• Databases
• Regulations
• Payments
• Records
• Vendors
• Suppliers
• Time Management
• Accounting
• Preparation
• Documentation
• Email
• Finance
• Customer Service
• Planning
• Communication
• Sales
• Management