Quality Assurance Administrator (Mits - Minimally Invasive Tissue Sampling Wits Vida)

Justthejob.Co.Za; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A research unit in South Africa is seeking a Quality Assurance Administrator to ensure data accuracy and protocol adherence in clinical research projects. Key responsibilities include implementing quality control measures, maintaining documentation, and effective communication with the team. Ideal candidates should have a minimum of 1 year of experience in research and hold necessary qualifications such as a National Senior Certificate and Good Clinical Practice Certificate.

Qualifications

• Minimum 1 year of experience in a research environment.
• Experience in electronic data capturing.
• Minimum 1-year quality assurance experience in clinical research.

Responsibilities

• Ensure accuracy and reliability of data and research activities.
• Implement quality control measures in accordance with Good Clinical Practice.
• Communicate with team to optimize study productivity.
• Organize and maintain study documentation.

Skills

Analytical thinking

Attention to detail

Excellent communication skills

Self-management

Education

National Senior Certificate (Grade 12)

Good Clinical Practice Certificate (GCP)

Qualification in Business or Biological Sciences

Tools

Microsoft Office Excel

REDCap Training

Job description

Quality Assurance Administrator (MITS - Minimally Invasive Tissue Sampling Wits VIDA) - Soweto

Job Description

Overview

Main purpose of the job :
Ensuring the accuracy and reliability of data and research activities
Ensuring protocol adherence, Case Report Form (CRF) completion and integrity of source documentation
Establishment and implementation of quality control measures in accordance with Good Clinical Practice (GCP)
Assistance with all administrative aspects of clinical research projects

Location: Chris Hani Baragwanath Academic Hospital, Soweto – Johannesburg

Key Performance Areas

Quality Assurance and Control

• Ability to receive, interpret and understand different types of data and manage the data effectively
• Ability to create checklists and Quality Assurance / Enrolment logs
• Utilization of Quality Assurance log to ensure that all goals are met and that any deviations are detected and addressed in a timely manner
• Review participant files to ensure that all documents are completed according to study protocol, that eligibility criteria are met, and that all data is correctly captured and stored on a secure platform
• Ensure that completed / reviewed files are sent to the relevant Data team timeously for capturing
• Receive Lab Requisition Forms (from CA's) and ensure that information is accurate by cross-referencing with other documents such as the QA log
• Able to work on different databases and ensure that data is correctly stored on the shared drive (VIDA shares)

Identification of errors and duplicated data

• Resolve any QA findings by referring to relevant patient source documents or relevant medical professional for information as per study protocol
• Regular review and maintenance of Quality Assurance logs.

Resolve any queries received back from the Data Team

Implement quality improvement measures based on data analysis and feedback to enhance the reliability and efficiency of research processes

Communicate with the entire team to optimize study productivity, appropriate and effective problem solving and efficiency

Prepare and submit reports on quality control findings, audit results, and corrective actions to the data and project manager

Adherence to data privacy regulations and Good Clinical Practice principles in all procedures

Administration

Coordination and scheduling of meetings for internal team and with study collaborators

Organize and maintain study documentation, including informed consent forms, participant files, and sample log

Collect patient files from the clinical team regularly and verify patient file labelling in the filing room

Manage documentation related to quality assurance, including maintaining and organising records, ensuring version control, and making documents accessible to authorized personnel

Maintain comprehensive records of quality assurance activities, audit reports, corrective actions, and compliance documentation

Establish procedures for accurate and comprehensive documentation of the lab requisition form and patient files to maintain transparency and traceability

Communication and Teamwork

Highly effective communication (verbal and written) with all team members

Functioning well as a part of a team as well as individually

Build and maintain authentic relationships with all stakeholders ensuring that all interactions are professional

Ability to interact and establish rapport with study collaborators and external stakeholders

Effective Self-Management and Performance Ownership

Take ownership of own time management and should be able to work in a pressurized environment as will be required to meet deadlines

Should be dynamic and able to fulfill different roles in the team as required

Take ownership and accountability for tasks and demonstrate effective self-management

Follow through to ensure that quality and productivity standards of own work are consistent

Maintain a cheerful outlook and respond openly to feedback

Take ownership for driving own career development by participating in on‑going training and development activities

Required Minimum Education and Training

• National Senior Certificate (Grade 12)
• Basic Computer Literacy (Microsoft Office Excel)
• Good Clinical Practice Certificate (GCP)
• Any qualification in Business, Business Administration or Biological Sciences

Advantageous Qualifications

• REDCap Training
• Any qualification in Business, Business Administration or Biological Sciences

Required Minimum Work Experience

• Minimum 1 year of experience in a research environment
• Experience in electronic data capturing
• Administrative experience is beneficial
• Minimum 1‑year quality assurance experience in clinical research advantageous

Desirable Additional Education, Work Experience and Personal Abilities

• Analytical thinking and high-level problem‑solving abilities
• Excellent communication skills (verbal and written)
• Attention to detail, ability to take initiative and conscientious work ethic essential
• Exceptional self‑management and good time‑management skills
• Motivated, organized, systematic and professional

To Apply

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.

Please take note that applicants who do not adhere to the above requirements will not be considered for the position.

The closing date for all applications : 19 February

Company Description

The Vaccines and Infectious Diseases Analytics (VIDA) Research Unit of the University of the Witwatersrand, formerly RMPRU (Respiratory and Meningeal Pathogens Research Unit) has for over 20 years conducted numerous studies to assess the burden of and prevent vaccine‑preventable diseases (VPD).

Current studies and projects include infant rotavirus and BCG trials.