Quality and OI Coordinator

SGS; Kathu; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading global testing company seeks a Quality Administrator for its Kathu Laboratory. The role includes managing quality and safety documentation, conducting training, and ensuring compliance with standards. Applicants should have a Matric certificate, 5 years of administrative experience, and advanced Microsoft Office skills. Knowledge of ISO/IEC 17025:2017 is preferred. This position offers a chance to contribute to quality assurance in a safe laboratory environment.

Qualifications

• 5 years of administrative experience.
• Experience with Quality and Safety management systems, especially ISO/IEC 17025:2017 is an advantage.

Responsibilities

• Take full control of the document control system.
• Ensure quality and safety requirements are adhered to.
• Conduct weekly safety meetings.

Skills

Attention to detail

Effective planning and organization

Adaptability

Education

Matric (Grade 12)

Certificate in overall Quality Management

Safety courses/practical experience in HSE control

Tools

Advanced Microsoft Office

G6 / SLIM

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 97,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To ensure the Quality and OI administration for the SGS KATHU LABORATORY is well instituted and maintained.

• Take full control of the SGS document control system to align with SGS high-level system requirements and ISO17025 for SGS Kathu (UMK).
• Register, format, distribute, and control the Geochem system document process.
• Implement and maintain a graphical statistics system for proficiency testing within the current PT Schemes.
• Administer the improvement system registers and lists, ensuring overdue action items are promptly addressed with the Laboratory Manager.
• Ensure accurate and comprehensive minutes are taken at monthly quality meetings, management review meetings, etc.
• Monitor training programs and ensure scheduled training dates are adhered to.
• Operate in accordance with the highest standards of ethics as indicated in SGS Integrity Programs.
• Assist with continuous improvement of systems within the Laboratory.
• Adhere to all quality and safety requirements of the management system.
• Perform other reasonable tasks as assigned by your direct line manager.
• Take responsibility for all Health, Safety, and Environmental procedures.
• Maintain the Contractors pack files.
• Conduct weekly safety/talk meetings.
• Complete all Safety documentation for the Month-End OI Reports.
• Implement SGS and UMK Safety Policies, COPs, and SOPs.
• Maintain and continuously improve all existing HSE documentation.
• Appointed as SHE Coordinator and ICAM investigator.
• Monitor and report all non-compliance with Quality reporting deadlines and schedules.
• Cease using any equipment deemed a safety hazard or entering hazardous environments without proper knowledge and protection, reporting such situations to higher authorities. Update weekly verifications.
• Stop work that may affect the quality (integrity) of services and report to higher authorities.
• Diagnose all suspect results and assist in rectifying issues related to equipment, personnel, or analysis.
• Initiate formal improvement requests when deviations occur, improvements are identified, or nonconformities are found, and ensure their closure.
• Complete all standard weekly, monthly, and quarterly Quality reports.

Qualifications

Education

• Matric (Grade 12)
• Certificate in overall Quality Management (advantage)
• Safety courses/practical experience in HSE control in a Laboratory

Experience

• 5 Years administrative experience
• Advanced Microsoft Office skills
• G6 / SLIM experience
• Experience with Quality and Safety management systems, especially ISO/IEC 17025:2017 (advantage)

Outstanding Attention to detail

Double-checks the accuracy of information and work products, ensuring thoroughness and precision.

Effective planning and organization

Anticipates obstacles, maintains detailed records, and efficiently allocates resources based on priorities.

Understanding of system functions and utilization.

Concern for order and quality

Focuses on reducing uncertainty by monitoring, checking work, and clarifying roles and functions.

Flexibility

Adapts effectively to various situations and individuals, appreciates different perspectives, and embraces change.

Job Location