Purchasing Clerk

Marriott Hotels Resorts; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading hospitality company in Cape Town is looking for a Purchasing professional to oversee daily operations in the Purchasing Department. The ideal candidate will have a minimum of 2 years of relevant experience, strong numerical skills, and proficiency in Excel and Birchstreet. The role involves inventory control, vendor management, and ensuring compliance with purchasing policies. This full-time position offers a dynamic work environment.

Qualifications

• Minimum of 2 years experience in a Purchasing Cost Control or related position.
• Strong numeracy skills, able to apply mathematical operations.
• Team focused with excellent communication skills.

Responsibilities

• Responsible for day-to-day Purchasing activities.
• Request quotations from vendors and liaise with operational units.
• Conduct inventory audits and reconcile shipping invoices.

Skills

Inventory Control

Purchasing

Sourcing

Data Entry

Procurement

Microsoft Excel

Education

Certificate in Purchasing Management

Matric or equivalent certificate

Tools

Birchstreet

PeopleSoft

QuickBooks

Job description

Description

Reporting directly to the Purchasing supervisor / Assistant Director of Finance, the successful incumbent will take full responsibility for the day‑to‑day running of the Purchasing Department. Be familiar with the Purchasing Processes and procedures throughout the Hotel recommend good practices and implement measures to reduce cost.

Required Experience & Qualifications

• Minimum of 2 years experience in a Purchasing Cost Control or related position
• Certificate in Purchasing Management Stock Control or related certification would be an advantage
• Matric or equivalent certificate
• Previous knowledge of Purchasing Cost Control Stores or Inventory control in a similar environment
• Strong numeracy skills and must be able to apply mathematical operations to day to day Purchasing activities
• Previous experience on Birchstreet would be an advantage
• Flexible working hours
• Be prepared to perform other duties within the department
• Team focused
• Microsoft Word & Excel an essential to have
• Excellent communication skills peoples person
• Knowledge of BBBEE
• Loading of Vendor Applications through PeopleSoft
• Maintaining up to date supplier information through PeopleSoft

Key Responsibilities

• Responsible for the day‑to‑day Purchasing activities including ordering and expediting of orders
• Requesting Quotations from Vendors
• Liaising with all operational units within the hotel regarding their purchasing requirements
• Conducting Quarterly Food market Surveys ensuring best price purchase from suppliers
• Monitoring and tracking of all Purchasing activities
• Follow up an evaluation of the buying process
• Supplier assessment and evaluation in terms of price quality and delivery reliability per Supplier
• Responsible for Purchasing System maintenance on Birchstreet
• Verifying that the Purchasing processes policies and procedures are being adhered to
• Calculate figures for food inventories orders and costs
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Conduct inventory audits to determine inventory levels and needs.
• Fulfil requisition forms for inventory and supplies on Birchstreet.
• Notify manager / supervisor of low stock levels and liaise directly with storemen to place out of stock items through Birchstreet
• Verify and track received inventory and complete inventory reports and logs.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Monitor PAR levels for all food items to ensure proper levels.
• Follow-ups to be conducted on all overdue open POs
• Month end duties : Assisting with counts or verifications capex reconciliation surprise cash audits.

Kindly submit confidential applications via before the closing date using the relevant reference number for the position. Please note that only online completed applications will be considered for the position.

Equal Opportunity Statement

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non‑discrimination on any protected basis including disability veteran status or other basis protected by applicable law.

Key Skills

Inventory Control, Purchasing, Sourcing, Data Entry, Procurement, HR Sourcing, QuickBooks, Procurement Management, Office Experience, 10 Key Calculator, Microsoft Excel, Accounts Payable

Employment Type: Full-Time

Department / Functional Area: Procurement

Experience: years

Vacancy: 1