Purchasing Clerk

Careers At Marriott; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading hospitality organization in Cape Town seeks a Purchasing professional responsible for managing daily purchasing activities, ensuring cost-effectiveness and adherence to protocols. Candidates must have at least 2 years of relevant experience, strong numeracy skills, and excellent communication abilities. The role requires familiarity with Birchstreet and PeopleSoft software. Applications must be submitted online before the closing date.

Qualifications

• Minimum of 2 years' experience in a Purchasing or related position.
• Previous knowledge of Purchasing, Cost Control, or Inventory control in a similar environment.
• Prepared to perform other duties within the department.

Responsibilities

• Responsible for day-to-day Purchasing activities, including ordering and expediting orders.
• Liaising with all operational units within the hotel regarding their purchasing requirements.
• Conducting Quarterly Food market Surveys, ensuring best price purchase from suppliers.

Skills

Strong numeracy skills

Excellent communication skills

Team focused

Microsoft Word & Excel

Education

Certificate in Purchasing Management or related certification

Matric or equivalent certificate

Tools

Birchstreet

PeopleSoft

Job description

Overview

Reporting directly to the Purchasing supervisor / Assistant Director of Finance, the successful incumbent will take full responsibility for the day-to‑day running of the Purchasing Department.

Be familiar with the Purchasing Processes and procedures throughout the Hotel, recommend good practices and implement measures to reduce cost.

Required Experience & Qualifications

• Minimum of 2 years' experience in a Purchasing, Cost Control or related position
• Certificate in Purchasing Management, Stock Control or related certification would be an advantage
• Matric or equivalent certificate
• Previous knowledge of Purchasing, Cost Control, Stores or Inventory control in a similar environment
• Strong numeracy skills and ability to apply mathematical operations to day‑to‑day Purchasing activities
• Previous experience on Birchstreet would be an advantage
• Flexible working hours
• Prepared to perform other duties within the department
>Team focused
• Microsoft Word & Excel an essential skill
• Excellent communication skills, people’s person
• Knowledge of BBBEE
• Loading of Vendor Applications through PeopleSoft
• Maintaining up‑to‑date supplier information through PeopleSoft

Key Responsibilities

• Responsible for day‑to‑day Purchasing activities, including ordering and expediting of orders
• Requesting Quotations from Vendors
• Liaising with all operational units within the hotel regarding their purchasing requirements
• Conducting Quarterly Food market Surveys, ensuring best price purchase from suppliers
• Monitoring and tracking of all Purchasing activities
• Follow up and evaluation of the buying process
• Supplier assessment and evaluation in terms of price, quality and delivery reliability per Supplier
• Responsible for Purchasing System maintenance on Birchstreet
• Verifying that Purchasing processes, policies and procedures are being adhered to
• Calculating figures for food inventories, orders and costs
• Maintaining clear and organized records to ensure all reports and invoices are filed and stored properly
• Conduct inventory audits to determine inventory levels and needs
• Fulfil requisition forms for inventory and supplies on Birchstreet
• Notify manager / supervisor of low stock levels and liaison directly with storemen to place out‑of‑stock items through Birchstreet
• Verify and track received inventory and complete inventory reports and logs
• Reconcile shipping invoices and receiving reports to ensure count accuracy
• Monitor PAR levels for all food items to ensure proper levels
• Follow‑ups on all overdue open PO's
• Month‑end duties: assisting with counts or verifications, capex reconciliation, surprise cash audits

Kindly submit confidential applications before the closing date, using the relevant reference number for the position. Only online completed applications will be considered for the position.

Equal Opportunity

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non‑discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.