Purchase Ledger Assistant

MindMatch Consulting; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A consulting firm in Cape Town is seeking a detail-oriented Purchase Ledger to handle supplier payments and inquiries. The role involves processing invoices, matching delivery notes, and general accounting tasks. The ideal candidate must have experience working in a finance department, be organized, and possess strong Excel skills. Knowledge of SAP Concur is also advantageous. If you are customer-focused and eager to grow in a dynamic environment, this position is right for you.

Qualifications

• Proven experience as a Purchase Ledger Clerk in a Finance department.
• Ability to work independently and as part of a team.
• Experience in telecommunications preferred.

Responsibilities

• Process supplier invoices on SAP Concur / Sage.
• Match delivery notes/POs to invoices.
• Resolve supplier queries promptly.

Skills

Attention to detail

Customer focus

Strong Excel skills

Interpersonal skills

Organisational skills

Tools

SAP Concur

Microsoft Office

Job description

Summary and purpose of the Job:

The role of a Purchase Ledger is key to the success of our business as this role is responsible for paying our suppliers. The role will be accountable for supporting our suppliers, answering and resolving queries. The key to your success is building strong internal relationships across the Group. We are seeking an ambitious and customer centric individual to join our busy Finance team.

Each day will bring different challenges from resolving issues with supplier, to logging invoices on the sage 200 system using the correct nominal codes. This role requires a great deal of attention to detail to ensure the smooth running of the department.

The successful candidate will have a proven track record in working within a Finance department with great attention to detail. You will need to be organised and have experience of being a Purchase Ledger Clerk. Previous experience of telecommunications would be an advantage. You will be required to work from our Cape Town office. If you want to further your career and join a forward-thinking business, this might be the role for you.

Duties and Responsibilities

• Processing supplier invoices onto SAP Concur / Sage and chasing missing invoices
• Match up delivery notes/POs to invoices
• Issuing invoices for approval from the wider business
• Code up and process invoices on Sage, then file accordingly
• Performing supplier statement reconciliations
• Dealing with supplier queries
• Allocating direct debit payments
• Dealing with supplier commissions
• Other accounting duties – Working to tight month end deadlines and may include coding sundry payments.
• General administrative tasks

The successful candidate will have:

• Previous experience in an SME organisation, experience within the Unified Communications sector would be advantageous
• Competent in Microsoft Office software
• Experience of SAP Concur would be advantageous
• Strong Ms Excel skills i.e. VLOOKUP, HLOOKUP, Pivot table and if statements
• Good understanding of accounting principles
• Ability to deliver both independently and as part of the team
• Good IT skills - ability to pick up new systems quickly and efficiently
• Ability to work to tight deadlines
• A customer focus and a strong 'can do’ attitude.
• A team player and the ability to work with people of all working styles, backgrounds, experience, etc.
• Excellent influencing and interpersonal skills with the ability to communicate at all levels
• Ability to prioritise and handle multiple assignments at any given time
• Ability to complete complex tasks and projects quickly, react with appropriate urgency to situations that require a quick turnaround
• Must be flexible and able to commit the time required to get the job done in line with business needs
• Highly organised with excellent time management skills and attention to detail
• Eagerness to learn and develop and willing to go the extra mile
• Reliable and approachable