Property Sales Administrator

Code Red Recruitment; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic property company in Cape Town is seeking a detail-oriented Property Sales Administrator. In this role, you will coordinate all aspects of property sales, manage compliance documentation, and liaise with stakeholders to ensure smooth transactions. Candidates should have at least 3 years of experience in property sales administration and a matric qualification in Property or Legal. Strong knowledge of FICA compliance is essential.

Qualifications

• Minimum 3 years’ experience in property sales administration.
• Strong understanding of property sales processes.
• Excellent administrative skills required.

Responsibilities

• Coordinate all administrative aspects of property sales.
• Draft and manage sales agreements and mandates.
• Liaise with stakeholders to ensure smooth transactions.

Skills

Detail-oriented

Organisational skills

Knowledge of FICA compliance

Proficient in MS Office

Education

Matric with relevant tertiary qualification in Property or Legal

Tools

WinDeed

CCMA

Job description

Overview

A growing and dynamic property company based in Mowbray is looking to appoint a Property Sales Administrator to support their sales function. This role requires a detail-oriented, organised individual with experience in property transactions and excellent administrative skills. You’ll play a key role in ensuring the smooth coordination of property sales, compliance processes, and communication with all stakeholders.

Minimum Requirements

• Matric with relevant tertiary qualification in Property or Legal
• Minimum 3 years’ experience in property sales administration
• Knowledge of second-hand property and off-plan sales processes
• Strong understanding of FICA compliance and property documentation
• Proficient in MS Office and property-related systems (e.g. WinDeed, CCMA)

Key Responsibilities

• Coordinate all administrative aspects of second-hand and off-plan property sales
• Draft and manage sales agreements and standard mandates
• Monitor reservations and track conditions of sale from inception to handover
• Collect, verify and manage FICA documentation for all parties (developers, sellers, buyers)
• Liaise with bond originators, transfer attorneys, and brokers to ensure smooth transactions
• Compile and manage OTPs for non-development properties
• Ensure timely and accurate reporting on sales progress and commissions
• Maintain strong relationships with stakeholders for up-to-date feedback and updates
• Handle compliance-related billing and work closely with the rental team for handovers
• Prepare appropriate gifts for handovers and manage the gifting schedule
• Keep accurate sales records and assist with audits as needed
• Conduct research and information gathering via CCMA / WinDeed
• Assist in the preparation of marketing materials, brochures and signage
• Provide general administrative support to the wider sales and rentals team as required