Property Adminstrator

Flair TM; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management firm in Pretoria seeks a Property Administrator to support the Property Executive. The role involves administrative tasks, managing maintenance workflows, and liaising with tenants. Ideal candidates are detail-oriented with strong organizational skills and proficiency in Microsoft Office. This position offers an exciting opportunity in a fast-paced environment.

Qualifications

• Experience in a client service or residential accommodation environment is preferred.
• Energetic, punctual, and reliable.
• Willing to work overtime during peak periods.

Responsibilities

• Provide comprehensive administrative support to the Property Executive.
• Manage maintenance workflows ensuring all work orders are accurately tracked.
• Compile weekly and monthly operational reports.
• Assist with open days and related events.

Skills

Strong administrative and organizational skills

Proficiency in Microsoft Office 365

Effective communication skills

Customer-service focused

Basic financial and project management understanding

Education

Grade 12 (Matric)

Diploma in Administration, Office Management, or Project Management

Job description

Our client, are seeking a dynamic and motivated Property Administrator to support the Property Executive within their Pretoria-based portfolio. This is an exciting opportunity for a proactive individual who enjoys working in a fast-paced, people-focused environment.

🏢 About the Role

The Property Administrator serves as the key support function to the Property Executive — managing projects, coordinating administrative and operational tasks, and ensuring smooth day-to-day property management.

The ideal candidate is organized, adaptable, tech-savvy, and solutions-driven , with a strong ability to multitask and communicate effectively across all levels.

🎯 Key Responsibilities

• Provide comprehensive administrative support to the Property Executive.
• Manage maintenance workflows via QS3 and FG-Nexus , ensuring all work orders are accurately tracked and closed.
• Liaise with tenants to confirm maintenance completion and satisfaction.
• Compile weekly and monthly operational reports.
• Maintain visitor and sleepover records, escalating irregularities where necessary.
• Track and manage the annual operational calendar for inspections, CAPEX projects, reporting deadlines, and maintenance schedules.
• Assist with open days, vacate and intake programmes, and related events.
• Undertake ad-hoc administrative and property support duties as required.

🧠 Minimum Requirements

• Grade 12 (Matric).
• Diploma in Administration, Office Management, or Project Management (or equivalent).
• Experience in a client service or residential accommodation environment (preferred).
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office 365 (intermediate Excel level).
• Basic financial and project management understanding.

💡 Key Competencies

• Energetic, punctual, and reliable.
• Friendly, professional, and customer-service focused.
• Task and goal driven with strong time management.
• Able to work independently and under pressure.
• Tech-savvy and quick to adapt to new systems.
• Excellent written, verbal, and telephonic communication skills.
• Willing to work overtime during peak periods (e.g., open days, vacate periods).

If you are ambitious, detail-oriented, and eager to grow within a dynamic property environment — this role is for you!