Property Administrator (Rosebank)

TAC Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading property management firm in Johannesburg is seeking a skilled Lease Administrator to handle debtor credit balances, oversee contract creation, and manage tenant communications. The ideal candidate will have at least 2 years of experience in property management, strong MS Office skills, and a solid understanding of financial and regulatory requirements. Competitive compensation and an on-site work model are offered.

Qualifications

• At least 2 years of experience in a similar role within a commercial property management environment.
• Proficient typing abilities for efficient document handling.
• Familiar with legal and regulatory requirements such as FICA and POPIA.

Responsibilities

• Investigate and resolve credit balances, ensuring corrections or refunds are processed.
• Oversee contract creation and manage lease renewal processes.
• Manage tenant communication and prepare various lease-related documents.

Skills

Accountancy

MS Office

Property management systems (SAP/MDA)

Document preparation and review

Financial principles understanding

Education

Minimum Grade 12 with Accountancy

Job description

Responsibilities

Debtor Credit Balance : Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team.

Debtors Management : Maintain accurate records of rental payments and follow up on overdue accounts

Lease Administration

• New Deals : Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Oversee tenant move-ins and move-outs, including conducting inspections and key handovers.
• Renewals : Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents.
• Tenant Administration : Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity : Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents.
• Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Reporting : Assist with preparing reports for Manco & Exco meetings.
• Tenant and Public Liaison : Address tenant account and invoice queries, validate and process broker invoices.
• Handle bank guarantees and ensure timely payments.

Requirements / Preferred Skills

• Minimum Grade 12 with Accountancy as subject
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office and property management systems such as SAP / MDA
• Familiar with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and expense reporting.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.